Administrative Coordinator Standard JD for TA Use Only

Tufts University•Grafton, MA

43d

About The Position

The Division of Animal Resources (DAR) at the Cummings School of Veterinary Medicine facilitates research and teaching with animals. Integral units include the Tufts Farm, Teaching Animals, and Laboratory Animal Medicine Service (LAMS). The Farm maintains herds of agricultural species and provides high-quality animals for research and teaching. LAMS supports research and teaching by developing and implementing a high-quality program of animal care and use, characterized by excellent client service, veterinary expertise, effective technical service, quality animal housing, and regulatory compliance. This role provides advanced administrative support to the DAR Director and coordinates operations for the department or business unit, acting as a primary resource for students, faculty, staff, and other constituents.

Requirements

High School / GED
College degree may serve as a substitute for some years of experience
5+ years of related experience
Advanced knowledge of Microsoft Office Suite
Ability to monitor financial transactions
Strong organizational skills
Strong interpersonal skills

Responsibilities

Provides advanced administrative support to the DAR Director and coordinates operations for the department or business unit.
Serves as a highly visible resource for internal and external constituents, explaining and enforcing department policies and procedures.
Researches and resolves escalated problems or concerns, potentially communicating on behalf of managers.
Monitors and requests updates to website and social media channels, and collaborates with the marketing and communications team on projects and materials.
Produces and edits complex documents, reports, spreadsheets, and presentation materials.
Responds to routine correspondence and prepares meeting agendas and minutes.
Coordinates multiple calendars and schedules complex meetings and logistics, including those with external groups.
Oversees daily operations of the department or business unit, evaluating workflow, productivity, and customer service.
Oversees services from university departments to ensure technology, facilities, procurement, and other needs are met.
Manages databases and file systems, manipulating and auditing data or requesting data from other sources for reports and analysis.
Coordinates plans and logistics for projects and larger-scale events, including marketing, publicity, speaker communication, and venue coordination.
Tracks project timelines and deliverables.
Monitors and tracks expenditures, researches and resolves problems, prepares reports, assists with projections, and works with department/unit leadership.
May assist with monitoring grants and contracts.
Trains new support staff, students, and temporary help, potentially providing direction, guidance, and feedback on work performance.
Prepares and monitors human resources and payroll transactions.
Performs other duties as needed.