Administrative Coordinator (Every Woman's Life)- days
About The Position
The Administrative Coordinator provides administrative, scheduling, and customer service support to leadership and department staff to ensure efficient and effective operations. This role serves as a resource to staff by answering questions and resolving concerns, coordinates payroll processes and maintains time and attendance records, and supports licensure tracking and regulatory compliance activities. The position also involves maintaining databases, files, and department records, coordinating meetings, events, and scheduling logistics, and providing technical and clerical support including report preparation and document management. Additionally, the Administrative Coordinator creates and maintains spreadsheets, presentations, and reports, collaborates with team members on projects and data-related activities, composes correspondence, and prepares reports, agendas, and meeting minutes. Maintaining confidentiality of sensitive information and providing excellent customer service in a dynamic work environment are key aspects of this role.
Requirements
- Associate degree required or 2 years of experience may be considered in lieu of degree.
- Minimum of 2 years of experience in data collection, analysis, or advanced administrative support required.
- Advanced computer skills including Microsoft Office applications.
- Strong communication, organizational, and multitasking skills.
- Ability to handle confidential information and work in a fast-paced environment.
Responsibilities
- Provides administrative support to leadership and department staff.
- Serves as a resource to staff by answering questions and resolving concerns.
- Coordinates payroll processes and maintains time and attendance records.
- Supports licensure tracking and regulatory compliance activities as applicable.
- Maintains databases, files, and department records.
- Coordinates meetings, events, and scheduling logistics.
- Provides technical and clerical support including report preparation and document management.
- Creates and maintains spreadsheets, presentations, and reports.
- Collaborates with team members on projects and data-related activities.
- Composes correspondence and prepares reports, agendas, and meeting minutes.
- Maintains confidentiality of sensitive information.
- Provides excellent customer service in a dynamic work environment.
Benefits
- Comprehensive Medical, Dental, & Vision Benefits
- Employer Funded Pension Plan, vested after five years (Voluntary 403B)
- Paid Time Off (accrued from day one)
- Onsite fitness studios and discounts to our Carilion Wellness centers
- Access to our health and wellness app, Personify Health
- Discounts on childcare
- Continued education and training
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
