Administrative Coordinator

Univision • Miami, FL

1d • Onsite

About The Position

TelevisaUnivision WLTV 23 is looking for an Administrative Coordinator to join our newsroom team. This role provides essential administrative, financial, and logistical support across supplier relations, budget management, production operations, and breaking news or special event coverage.

Requirements

• Proven proficiency in budgeting, financial reconciliation, and Accounts Payable processes.
• Experience managing supplier and vendor relationships.
• Strong organizational, communication, and multitasking skills with exceptional attention to detail.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Proficient in Microsoft Office Suite.
• Bilingual proficiency in English and Spanish (verbal and written) required.

Responsibilities

• Manage the News Director’s daily calendar, meetings, conference calls, and travel arrangements.
• Provide comprehensive administrative support to the News Director and newsroom staff.
• Coordinate supplier and vendor relationships, including ordering supplies, catering, makeup inventory, and ensuring timely deliveries and payments.
• Process payroll (ADP) for non-exempt, freelance, and temporary employees, and manage expense reports (Concur).
• Reconcile budgets and financial reports, work closely with Finance to monitor newsroom budgets and control overtime, and liaise with Accounts Payable for invoice processing.
• Support production and newsroom operations, including logistics for breaking news, hurricane coverage, town halls, debates, and special events.
• Coordinate talent appearances, guest logistics (green rooms, IT requests), and station events in collaboration with Assignment and Operations Managers.
• Manage makeup department operations, including purchasing and maintaining inventory.
• Arrange catering and event logistics for station and community events.
• Maintain flexibility to work non-traditional hours as needed, including weekends and breaking news coverage.

Benefits

• PTO
• Tuition reimbursement
• Wellness and employee support programs
• 401K
• Life and other insurance plans
• Comprehensive and competitive health benefits package featuring medical, dental and vision coverage options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees