Coordinator, Administrative

John Paul Mitchell Systems•Wilmer, TX

1d•$23 - $24

About The Position

The Administrative Coordinator role supports all front desk administrative responsibilities. The individual will serve as the first point of contact for visitors and clients, manage reception duties, and provide basic administrative assistance to ensure efficient office operations.

Requirements

Must possess basic computer and switchboard phone skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to learn new computer applications quickly
Proficiency with Data Entry including both text and numbers
Must be able to communicate (speak, read & write) in English
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Professional demeanor and appearance
Ability to work independently and as part of a team
High school diploma or GED required
2 + years in an Administrative Support role required

Nice To Haves

Bilingual in Spanish strongly preferred.
Associates degree preferred

Responsibilities

Greet and assist clients, visitors, and employees with professionalism and courtesy
Answer and direct incoming calls promptly and courteously
Manage the front desk, kitchen, and mail/supply room inventory and works with Purchasing to maintain adequate supply levels
Manage incoming and outgoing mail and deliveries
Oversee the onsite lunch benefit for the Wilmer Distribution Center (including PIC, office staff, etc.)
Maintain a clean and organized reception area
Support basic administrative tasks such as document management, copying, scanning, filing, and data entry.
Coordinate with internal teams to ensure smooth office operations.
Prepare reports, presentations, and correspondence as requested.
Support Salon client scheduling and program support for Product Innovation Center (PIC) as needed.
Code and reconcile American Express (Amex) card expenses, ensuring proper allocation and compliance with company policies.
Use D365 for invoice processing, vendor coding, and financial data entry for accounts payable processes for warehouse operations.
Support Wilmer Distribution Center event planning.
Other duties as assigned within the scope of the role