Administrative Coordinator

Duke Careers•Durham, NC

10d•$59,829 - $86,700•Onsite

About The Position

The Department of Emergency Medicine is seeking an Administrative Coordinator to join our dynamic team. In this role, you will work closely with department leadership to drive key initiatives, manage administrative operations, and support a fast-paced academic and clinical environment. You’ll play a central role in coordinating complex projects, leading an administrative support team, and ensuring the department runs efficiently—all while engaging with faculty, leadership, and external stakeholders.

Requirements

Bachelor’s degree or equivalent combination of education and experience
Four years of experience in an executive administrative or similar role
Strong organizational, analytical, and communication skills

Nice To Haves

Experience supporting senior leadership in a complex or matrixed organization
Demonstrated ability to manage confidential information with discretion
Excellent interpersonal and written communication skills
Strong attention to detail and ability to manage multiple priorities simultaneously

Responsibilities

Partner with department leadership (Chair, Vice Chairs, Division Chiefs, CAO) to execute strategic priorities and special projects
Manage and supervise the administrative support team, including hiring, training, scheduling, and performance management
Coordinate complex administrative activities, meetings, and communications across faculty, staff, and external stakeholders
Plan and execute departmental events, meetings, and VIP visits, including travel coordination and logistics
Oversee project budgets, track expenses, and generate financial reports for initiatives and events