Administrative Coordinator - Perioperative Care Services

University of Arkansas System • Little Rock, AR

1d

About The Position

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans. UAMS offers amazing benefits and perks (available for benefits eligible positions only): Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy

The Administrative Coordinator reports to the Perioperative Care Services Director of Facilities and Operations. Administrative Coordinators (AC) will adhere to all UAMS policies, procedures, and employee expectations as outlined by Human Resources, including but not limited to the performance of the defined job description, professional code of conduct, and attendance requirements. ACs provide critical support for Perioperative Services that include but are not limited to clinical operations, personnel management, data management, human resources processes, regulatory compliance, employee engagement, and quality.

Requirements

• Bachelor's Degree PLUS two (2) years of experience in general administrative office support OR Associates Degree PLUS four (4) years of experience in general administrative office support OR High School Diploma/GED PLUS six (6) years of experience in general administrative office support.
• Proficient in Microsoft Office applications: Word, Excel, Access, PowerPoint, Outlook
• Excellent organizational and interpersonal skills with the ability to delegate and follow up
• Strong problem-solving skills
• Ability to work independently and interdependently
• Excellent verbal and written communication skills
• Ability to work under deadline pressure
• Ability to work in a diverse environment with people from various cultures, backgrounds, socioeconomic statuses, etc.
• Maintain confidentiality requirements and laws

Responsibilities

• Performs administrative duties, including processing purchase requisitions and travel, managing calendars and schedules, coordinating meetings, answering the telephone, and maintaining files and documents.
• Collaborates with Human Resources to post positions, assist with employee evaluation paperwork and scheduling, and ensure compliance with annual requirements.
• Assists in the procurement of supplies by obtaining quotes, placing orders, tracking supplies, and troubleshooting back orders.
• Coordinates staffing schedules, maintains employee records, and serves as payroll timekeeper.
• Prepares a variety of documents, correspondence, materials, and presentations.
• Performs other duties as assigned.

Benefits

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees