ASPIRE Administrative Coordinator

CHILD & FAMILY SERVICES INC•New Bedford, MA

1d•$24 - $28•Onsite

About The Position

The ASPIRE Administrative Coordinator is a detailed-oriented administrative professional who supports the ASPIRE Program Director and the ASPIRE Program through effective execution of wide-ranging and multi-faceted administrative duties and projects. The Administrative Coordinator proactively and independently performs a full range of administrative tasks and responsibilities to assist the ASPIRE Program to run efficiently and effectively. The Administrative Coordinator applies exceptional organizational and communication skills to the daily execution of job responsibilities, with particular emphasis on effective collaboration with funding sources. Child and Family Services recognizes the power in Diversity and believes that Equity is a Human Right. Child & Family Services carefully considers a wide range of factors when determining compensation including, but not limited to, prior experience, education, certification(s), license(s), skills and expertise, location, internal equity and other factors that are job related and consistent with business need. Our goal is to support, reward and compensate the entire individual. Depending on role eligibility, your offer may include a bonus or other incentives. Therefore, final offer amounts may vary from the amount stated.

Requirements

Associates degree required, Bachelor’s degree preferred
Minimum of 3 years professional experience in comparable roles
Has excellent judgment, poise and professionalism
Demonstrated strong project management skills and the ability to handle multiple projects simultaneously
Appreciates and enjoys bringing a high-level of detail and accuracy to all tasks
Technology adopter with proficiency in Microsoft Office Suite applications
Keen ability to anticipate future needs and take ownership for driving tasks forward
Natural problem solver with a bias to action
Intellectually motivated and achievement oriented
Cultural Competency Qualifications: Awareness of personal attitudes, beliefs, biases, and assumptions about others
Knowledge of the various dimensions of diversity, including gender, race, and ethnicity
Acknowledging that people from other cultural groups may not share the same beliefs and practices or perceive experiences in the same way
Cultural knowledge of key populations that will be served to address disparities in service delivery
Demonstrates positive attitudes towards cultural differences by showing respect and openness towards people whose social and cultural background is different from one's own
Demonstrates skills for communication and interaction across cultures, including the ability to recognize and manage personal behaviors, moods, and impulses to create an inclusive, equitable, and welcoming climate within the agency

Responsibilities

Proactively supports the ASPIRE Program Director in management of their business calendar, scheduling meetings, planning and supporting meetings, program events, and other engagements.
Takes initiative to follow up on deadlines and commitments.
Establishes and maintains effective systems for managing tasks, projects, and reporting data to support program goals, outcomes, and continuous improvement.
Manages details for program meetings and events including calendar invitations, communications, refreshments, agendas, meeting minutes, action items and securing space and room setup for in-person meetings/events, including coordinate with CFS’s Marketing & Development Department.
Assists the ASPIRE Program Director in the creation and distribution of presentations, event flyers, and other written or digital communications for both internal and external audiences.
Performs general office tasks including ordering supplies, greeting employees and visitors, booking speakers and venues, and ordering all food and other items for events.
Takes responsibility for additional tasks and new initiatives, as requested by the ASPIRE Program Director and other ASPIRE team members, with a willingness to assist in the spirit of teamwork and cooperation.
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Travel as needed among CFS locations and ASPIRE Events.

Benefits

Medical – Harvard Pilgrim/HealthPlans Inc.
Dental – Delta Dental of MA
Vision - EyeMed
Wellworks for You (Employee Wellness)
2 weeks’ vacation accrued over 1st year, 3 weeks after 3 years, 4 weeks after 5 years and 5 weeks after 20 years
12 Sick Days, 10 Paid Holidays, and 2 Personal Days per year
Tuition reimbursement – Up to $1,500 per calendar year
Professional Licensure reimbursement (LICSW, LMHC)
Flexible spending accounts – save on medical expenses and dependent care!
401K – CFS matches first 1% at 100%; 2%-6% of annual earnings are matched at 50%
100% Employer paid Life Insurance
100% Employer paid Long Term Disability and AD&D
24-hour travel assistance, mileage reimbursement, discounted Healthtrax gym membership, and employee appreciation events!