Administrative Coordinator for Art & Art History and Art Museum

The College of Wooster•Wooster, OH

18h

About The Position

The Administrative Coordinator serves as the primary administrative support resource for the Ebert Art Center, supporting the Department of Art and Art History, The College of Wooster Art Museum, and the Global Media & Digital Studies and Museum Studies programs. The role helps ensure the efficient operation of academic and museum functions through budget oversight, purchasing and contract administration, research assistance, museum database management, marketing and promotional support, report preparation, information and records management, customer service, and coordination of facilities-related requests. The position also supports academic operations, student employment, events, museum collections and exhibitions, communications, and day-to-day office functions. The coordinator works with campus partners to support compliance with institutional policies and effective program operations, and maintains the confidentiality of sensitive financial, personnel, and student information.

Requirements

An associate or bachelor's degree in a related field, Office Administration Certification, or equivalent professional experience.
Ability to read, analyze, and interpret general business periodicals, trade journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to present information effectively and respond to questions from students, staff, faculty, clients, customers, and the general public.
Ability to handle problems involving a few concrete variables in standardized situations.
Ability to set priorities and balance multiple competing priorities.
Excellent communication and interpersonal skills, initiative, and efficiency.
Ability to calculate figures and amounts such as discounts, shipping and handling, taxes, and interest, and to perform arithmetic using American money and weight, volume, and distance measurements.
Ability to analyze, interpret, and reconcile budget reports.
Strong and broad computer skills, including word processing, database, spreadsheet, email, and web software.
Required use of Microsoft Office 365, FileMaker Pro, Outlook, Teams, web software, Collector Systems, WordPress, MailChimp, Buffer, Instagram, Link Tree, and Spotify.
Acknowledge and comply with departmental standard operating procedures, safety requirements, and College requirements.
Strong professional ethics, discretion, and respect for everyone employed at the College.
Commitment to the College's mission, vision, and values.
Offers of employment are subject to verification of the legal right to work in the United States.

Nice To Haves

Two to five years of progressively responsible administrative support experience is preferred.
Previous experience in a college or university setting is a plus.

Responsibilities

Provide comprehensive administrative and operational support to the Department of Art and Art History, The College of Wooster Art Museum, and the Global Media & Digital Studies and Museum Studies programs.
Coordinate departmental and museum budgets, including purchase requisitions, expense tracking, budget reconciliation, reimbursements, and financial reporting.
Assist with course scheduling, room assignments, faculty workload reporting, assessment data management, and departmental records and archives.
Coordinate student independent study exhibitions, symposium activities, honors and awards processes, and other academic initiatives.
Provide administrative support for faculty and staff recruitment processes, departmental reviews, and special projects.
Hire, train, schedule, and supervise student employees; process student payroll and monitor student wage budgets.
Serve as a primary contact for visitors, students, faculty, staff, and external constituents; provide customer service and manage communications.
Manage day-to-day office operations, including records management, supply ordering, facilities requests, work orders, and building access coordination.
Coordinate departmental and museum events, including logistics, travel arrangements, contracts, catering, scheduling, and visitor accommodations.
Support museum operations through collection database management, records maintenance, exhibition coordination, and visitor services.
Develop and maintain marketing, communications, and web content for departmental and museum programs and events.
Collaborate with campus partners to support compliance with institutional policies, effective budget administration, and successful program operations.
Maintain confidentiality of sensitive financial, personnel, and student information.
Perform other duties and special projects as assigned.