Administrative Coordinator, Strategic Communications

DigDeep Right to Water Project • Los Angeles, CA

2d • Remote

About The Position

DigDeep is seeking an Administrative Coordinator, Strategic Communications to provide essential operational and administrative support to our Communications team. Reporting to the Manager, Strategic Communications (Operations), this role is the connective tissue of the team — keeping projects on track, systems organized, and deadlines met so that the rest of the team can focus on the work that moves our mission forward. This is a role for someone who is deeply organized, proactively communicative, and genuinely energized by making complex things run smoothly. The Coordinator will support project tracking and task management across the team, assist with social media publishing and content calendar coordination, help manage logistics for events and productions, and provide administrative support across the Communications team. They will work closely with the Manager and contribute to the operational foundation of the department. The ideal candidate is detail-oriented, tech-savvy, and self-directed — someone who doesn’t wait to be told what needs to happen and who takes pride in the quality and consistency of their work. Experience in communications, nonprofit administration, or project coordination is a plus, but what matters most is reliability, initiative, and the ability to manage multiple moving pieces.

Requirements

• Associate’s degree, or equivalent professional experience preferred
• At least 2 years of applicable professional experience required; experience in communications field preferred
• Proficiency in Adobe, Figma, Canva, Slack, Asana, Google Workspace required
• Good-standing personal accounts on key social media platforms, including Facebook, Instagram, TikTok, and LinkedIn — and willingness to establish accounts on emerging platforms as needed — in order to access and manage DigDeep's accounts and organizational business tools
• Experience and/or willingness to use platforms such as Hootsuite, Muckrack, MediaValet and more
• High computer literacy, and tech savviness required
• Able to focus in the face of pressure, deliver against timelines and not be intimidated by tasks/time limitations
• Organized, trustworthy, dependable, and detail oriented
• Comfortable with autonomy, able to work independently and complete assigned tasks within established time frames required
• Experience/Willingness to work across various cultural contexts and communicating across cultural differences
• Ability to drive a car and/or travel by air for extended periods of time, including long drives and multi-leg flights to DigDeep project sites and events
• Ability to support event setup and breakdown, including lifting and carrying materials and equipment up to 25 lbs
• Understanding of data security best practices preferred

Nice To Haves

• Fluency/strong proficiency in Diné and/or Spanish preferred
• Willingness to travel extensively (up to 50%), including, but not limited to: Navajo Nation (AZ/NM/UT), West Virginia, Texas, DigDeep HQ, and additional locations as needed

Responsibilities

• Maintain and regularly update the Communications team's project management boards in Asana, including task statuses, deadlines, and next steps, flagging items at risk to the Manager
• Support calendar coordination, including scheduling meetings, tracking key dates, and helping maintain the editorial and content calendar
• Draft, proofread, and format internal and external communications documents, presentations, and reports
• Provide administrative support to the Manager and broader team including, but not limited to: scheduling, travel coordination, and expense tracking
• Maintain organized filing systems for communications assets, brand materials, and project archives
• Help prepare run-of-show documents, logistics memos, and briefing materials for events, productions, and activations
• Coordinate and execute social media publishing across DigDeep's platforms, maintaining an approved content calendar and with direction from the team
• Track social media performance and compile regular metrics reports for team review
• Support content development by sourcing assets, resizing images, managing photo libraries, and preparing materials for review
• Monitor social channels and flag comments, questions, or opportunities requiring team attention
• Assist in maintaining and updating the content calendar in coordination with the team
• Support logistics for team-led events, webinars, activations, and site visits, including, but not limited to: vendor outreach, travel arrangements, materials preparation, and on-site coordination
• Assist with field production trips by helping prepare logistics documents, coordinating with program staff, and supporting pre-production checklists
• Help coordinate press and donor film crews, including scheduling, location logistics, and run-of-show preparation under the direction of the Manager
• Assist with post-event documentation and follow-up coordination
• Serve as a responsive point of contact for routine Communications team requests from other departments, triaging and escalating to the team as appropriate
• Assist with coordination across departments on shared projects and deadlines
• Support the onboarding of new team members by helping prepare materials and coordinating logistics
• Maintain awareness of organizational priorities and help the team stay aligned with broader DigDeep initiatives

Benefits

• Competitive wage commensurate with level of position
• Generous vacation and sick leave
• 23 weeks paid Parental Leave
• Medical, dental, vision insurance, 100% employer paid
• Employer covers up to $500 of the monthly cost for medical insurance for spouse/children/family
• Employer covers 100% of the cost for dental and vision insurance for spouse/children/family
• 401k retirement plan, with employer match
• Life insurance, 100% employer paid
• Annual Professional Development Stipend
• Annual Wellbeing Reimbursement
• BrightPlan membership (Financial wellness benefit)
• One Medical membership
• Kindbody membership
• Access Perks membership (Discounts and savings benefit)
• Monthly cell phone use allowance
• Monthly internet use allowance
• Work laptop (MacBook)
• 15 paid holidays (including one week closure for Labor Day)
• Domestic travel

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree