Administrative Coordinator Sr

Inova Health System • Fairfax, VA

2d

About The Position

The Administrative Coordinator Senior provides advanced administrative and operational support to hospital departments or leadership teams.

The Administrative Coordinator Senior provides advanced administrative and operational support to hospital departments or leadership teams.

Requirements

• 5 years of relevant administrative, office, or healthcare experience
• High School Diploma or equivalent

Nice To Haves

• Healthcare Experience
• Bilingual – Spanish or Vietnamese

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and meeting materials.
• Maintains organized filing systems and ensures accurate recordkeeping.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates logistics for events, training, and internal communications.
• Serves as a point of contact for internal and external stakeholders.
• Drafts and distributes communications on behalf of department leadership.
• Facilitates smooth communication between departments and leadership.
• Assists with data entry, tracking, and reporting for departmental projects.
• Maintains spreadsheets, dashboards, and databases as needed.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget.
• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.
• May perform additional duties as assigned.

Benefits

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off and paid parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees