Administrative Coordinator/Sr. Administrative Coordinator - STARE

International Monetary Fund • Washington, DC

2d

About The Position

In the Real Sector Division of the Statistics Department, the selected candidate coordinates the unit operations by independently maintaining document-tracking systems, implementing administrative processes for the department, supporting mission and project teams, and interpreting and reinforcing Fund policies with sound judgment and utmost discretion. The selected candidate supervises junior staff, serves as a resource for technical and administrative guidance and participates in Fund-wide administrative committees and working groups, including technology reviews. The role also supports the delivery of technical assistance and surveillance-related outputs in national accounts, price statistics, and sectoral datasets by ensuring strong coordination of missions, data flows, and publication processes.

Requirements

• Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of six (6) years of relevant experience, is required.
• External candidates must have had at least two (2) of the six required years of experience in a lead role.

Responsibilities

• Maintains records and information, including highly confidential material; independently responds to requests for general information related to departmental functions and procedures.
• Manages tracking systems and databases for operational and administrative activities, including mission pipelines, TA delivery schedules, and country work programs specific to real sector statistics.
• Compiles and analyzes data from administrative databases; drafts standard reports to inform administrative decisions and monitor compliance with Fund procedures.
• Provides end-to-end administrative and logistical support for mission and project teams, including coordination of technical assistance missions.
• Coordinates department-wide administrative processes and contributes to the development of procedures that improve workflow efficiency.
• Drafts, edits, and formats correspondence and complex documents in accordance with Fund style, including technical reports (e.g., TA reports, ROSCs, methodological notes) with detailed tables and statistical annexes.
• Reviews incoming and outgoing documents; monitors correspondence, deadlines, and prioritizes competing requests to ensure timely responses.
• Maintains structured electronic and physical filing systems, including country files, datasets, and mission outputs to support continuity of country work.
• Supports expert and vendor administration, including onboarding, contract management, and financial/budget tracking for short-term experts (STXs) and deliverables for real sector TA projects.
• Plans and coordinates complex conferences, seminars, and workshops with diverse participants, including regional and global training events on national accounts, CPI/PPI, and related methodologies.
• Disseminates Fund administrative policies within the unit; maintains internal communications via internet and intranet postings.
• Provides administrative support to senior staff and facilitates coordination across STA divisions and with external partners (e.g., UN, World Bank, regional agencies) on logistics and documentation for joint initiatives.
• Supervises and trains junior staff; assigns and reviews work; provides technical guidance and supports staff in meeting performance expectations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees