Administrative Coordinator/Sr. Administrative Coordinator - Pediatrics

UTHealth Houston•Houston, TX

8d•Hybrid

About The Position

UTHealth Houston is seeking a motivated professional with at least one year of financial experience to join their Central Pediatrics Administration team. This position will primarily support a variety of finance functions, while also assisting with key HR processes and administrative operations. The role is ideal for someone who is detail-oriented, eager to learn, and interested in gaining broad exposure to both financial and human resources activities within an academic healthcare environment. Working closely with experienced team members, you'll have the opportunity to develop your skills, contribute to important departmental initiatives, and grow your career in a collaborative and supportive setting. This is a hybrid role.

Requirements

At least one year of financial experience required.
Bachelor's Degree in business related field required.
1 year of related work experience required.
Prior experience in finance, accounting, business administration or business management required.
FMS training with a passing score is required.
Employees must permanently reside and work in the State of Texas.

Nice To Haves

May substitute required education with equivalent years of experience beyond the minimum experience requirement.

Responsibilities

Coordinates the day to day business and financial processes.
May trend past performance and forecast future financials.
Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.
Regularly handles confidential information and sensitive issues.
Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
Monitors open encumbrances.
Monitors expenditures and provides reports on the budget status.
Provides a comparison between actual and budget.
Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
Maintain departmental equipment and space inventories.
May train entry level support staff.
May lead support staff.
May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
Assigned routine budget and financial responsibilities by supervisor.
Maintains and reconciles financial records/reports.
Advises on financial and business practices, policy and procedures as assigned by supervisor.
Is responsible for making routine business and financial decisions and judgment calls.
Performs other duties as assigned.

Benefits

100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Awesome retirement/pension plan
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care