Administrative Coordinator/Senior Administrative Coordinator ASG McGovern Medical School

UTHealth Houston•Houston, TX

6d•Onsite

About The Position

We are looking for a highly organized and customer-focused professional to provide business and financial operations support to a department or team of professionals. In this role, you will apply knowledge of business practices, policies, procedures, and regulations to support daily operations and make sound decisions on moderately complex business processes. Success in this position requires strong executive support and calendar management skills, meeting and event coordination, effective problem-solving, the ability to prioritize multiple projects, exceptional customer service, and a high level of confidentiality, professionalism, and discretion. Specific departments may provide additional responsibilities through a department-specific position description.

Requirements

Bachelor's Degree in business related field required
May substitute required education with equivalent years of experience beyond the minimum experience requirement.
1 year of related work experience required
Prior experience in finance, accounting, business administration or business management required
FMS training with a passing score is required.

Nice To Haves

None

Responsibilities

Coordinates the day to day business and financial processes.
May trend past performance and forecast future financials.
Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.
Regularly handles confidential information and sensitive issues.
Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
Monitors open encumbrances.
Monitors expenditures and provides reports on the budget status.
Provides a comparison between actual and budget.
Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
Maintain departmental equipment and space inventories.
May train entry level support staff.
May lead support staff.
May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
Assigned routine budget and financial responsibilities by supervisor.
Maintains and reconciles financial records/reports.
Advises on financial and business practices, policy and procedures as assigned by supervisor.
Is responsible for making routine business and financial decisions and judgment calls.
Performs other duties as assigned.