Administrative Coordinator Safety Night Shift - Hartsville TN

Military Spouse Corporate Career Network•Hartsville, TN

About The Position

The Administrative Coordinator, Safety supports the Shift Supervisor on an assigned shift with daily administrative activities for the Security department at CoreCivic Safety facilities. The role compiles and reviews documentation related to facility incidents, prepares incident packets, and submits them to government partners and facility management in accordance with contractual requirements and company policies and procedures. It also enters real-time resident/inmate/detainee movement data into the Offender Management System (OMS) and partner databases. The coordinator provides administrative support for security operations, including reporting, data entry, filing, correspondence, document preparation and editing, telephone handling, and responding to or routing inquiries. The position reviews incident reports and supporting forms for accuracy, completeness, contract compliance, and policy adherence; researches facts with staff; generates operational reports; and tracks incident packets through internal review and approval. The position also maintains working knowledge of company and partner policies and applicable legal requirements, organizes paperwork for individuals transferring into or out of custody, coordinates with facility departments and other institutions to confirm movement paperwork, and assists in coordinating transportation. The employee must perform these functions at a pace and level consistent with job performance requirements and may be assigned to any shift, including nights and weekends.

Requirements

High school diploma, GED certification, or equivalent.
Three years of full-time secretarial or administrative office work experience; qualifying education at an accredited college, business school, or technical institute in office administration or a related field may substitute for up to two years of required experience.
Proficiency in Microsoft Office applications.
Valid driver's license.
Must be at least 18 years of age.
Must be able to work any shift, including nights and weekends.

Nice To Haves

Organizational skills and experience with reporting and records management.

Responsibilities

Support the Shift Supervisor and security management with daily administrative operations, emphasizing safety, organization, and professionalism.
Perform administrative duties including reporting, data entry, filing, and correspondence.
Communicate with staff and residents/inmates/detainees; respond to inquiries and requests or refer them to the appropriate staff member.
Answer and route telephone calls and take messages.
Prepare correspondence, statistical reports, and other documents; edit documents for spelling, grammar, sentence structure, and other necessary corrections.
Review facility incident reports daily for accuracy, customer contract compliance, and adherence to policy.
Generate reports on operational data and research or collect information to support facility operations.
Collect supporting documentation from staff and review forms for required information, completeness, and accuracy.
Organize documents for Shift Supervisor review and prepare incident packets.
Route and track incident packets through internal reviews and approvals; submit packets to government partners and facility management as required.
Enter real-time resident/inmate/detainee movement data into OMS and partner databases, and update systems to accurately reflect movement and counts.
Research incident reports and make inquiries with staff to establish factual support.
Maintain working knowledge of company and/or partner policies and applicable legal requirements.
Organize paperwork for inmates transferring into or out of custody and coordinate with facility departments to ensure paperwork is accurate and complete.
Verify the accuracy and security of paperwork related to inmate movement, coordinate movement with other institutions, and assist in coordinating transportation.