Administrative Coordinator - Residential

The Arc Ontario•Canandaigua, NY

4d•Onsite

About The Position

The Administrative Coordinator functions as assistant to the Residential Services Director, maintaining confidentiality of all information received and used in the performance of duties and responsibilities. You will provide administrative and secretarial support to the Residential Services Director and to Residential Supervisors and site staff as needed and assigned. You will assist to plan fun events and maintain positive and professional communication with the contacts of the Residential Services Director, including parents, participants, other service providers, staff and the general public, whether in person, over the telephone, or in correspondence. Join us in creating welcoming, engaging, and well‑supported residential environments. Apply today and become part of a team that makes a real difference every day.

Requirements

A.S. degree with a major in business/ secretarial science and over three (3) years of secretarial experience, or equivalent combination of the above.
Experience with Residential Services preferable.
Excellent computer and communication skills.

Responsibilities

Prepares correspondence and handles all correspondence in a confidential manner.
Prepares and submits requisitions as needed by the Residential Services Director and department.
Performs any necessary word-processing, filing and typing as needed and assigned by Residence Services Director.
Creates and maintains any necessary database information.
Creates documents, copies and files for the Residential Services Director, including but not limited to site rosters, schedules, administrator on-call, manual updates, annual leases, placement paperwork and forms.
Assists to plan fun events.
Responsible for regularly updating the Operational Manuals, PNP and How-To Manual, and distributing changes to appropriate staff.