Administrative Coordinator - Property and Grounds (VillageWalk)

RealManage•Orlando, FL

1d•$27 - $27•Onsite

About The Position

RealManage Elevated is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry. RealManage Elevated is a values-based company with the following values as our guiding principles: Integrity: we always do the right thing. Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship. Selflessness: more than teamwork; we are part of something special and much larger than any of us. Personal Relationships: we are a professional services company; people do business with people they like. Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better. Join RealManage Elevated fast-growing team where energy, teamwork, innovation, and contribution are highly valued. Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities. RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience. VillageWalk consists of two gated neighborhoods (VillageWalk and Enclave - both neighborhoods separated by Lake Nona Boulevard) totaling 1,433 homes in Lakes Nona, FL. VillageWalk blends resort-style and modern homes with a unique neighborhood design, creating a new concept for living in Central Florida. A Town Center is connected by bridges and canals leading to lighted walking trails, pools, parks, sports courts, and other amenities. The Property & Grounds Coordinator is responsible for overseeing the maintenance, safety, and appearance of all common-area grounds within VillageWalk at Lake Nona HOA. This role focuses on landscaping, irrigation systems, roads and sidewalks, lakes and stormwater systems, and other community assets. The Coordinator ensures all grounds-related services comply with Florida environmental regulations, local ordinances, and HOA standards, while maintaining high curb appeal and resident safety.

Requirements

High school diploma or equivalent required
1–3 years of experience in grounds, landscaping, facilities, or property maintenance
Knowledge of Florida landscaping practices, irrigation systems, and native plant materials
Familiarity with lake and stormwater management in Florida communities
Understanding of local water management district guidelines and environmental compliance
Ability to read site plans, contracts, and inspection reports
Strong organizational, communication, and vendor-management skills
Ability to work independently and prioritize multiple projects
Ability to walk and inspect large properties for extended periods
Ability to work outdoors in Florida heat, humidity, and varying weather conditions

Nice To Haves

Associate’s degree or coursework in horticulture, facilities management, environmental science, or related field preferred
Prior experience in HOAs, condominiums, or large residential communities strongly preferred

Responsibilities

Oversee all landscape maintenance including turf, palms, trees, shrubs, seasonal plantings, and mulch
Audit resident and common area landscaping services per the agreement specifications
Monitor and coordinate irrigation system operation, repairs, and water-use efficiency
Monitor plant health related to pests, fungus, heat stress, and storm damage
Conduct regular inspections of roads, sidewalks, curbs, pathways, signage, and common-area hardscape
Identify trip hazards, drainage issues, and deterioration caused by heat, moisture, or tree roots
Coordinate asphalt, concrete, striping, signage, and minor drainage repairs
Assist with long-term planning for resurfacing, sidewalk replacement, and capital improvement projects
Oversee maintenance of lakes, fountains, reclaimed ponds, and stormwater retention systems
Coordinate aquatic weed control, algae management, erosion control, and water-quality testing
Ensure compliance with Florida Department of Environmental Protection (FDEP) and South Florida Water Management District requirements
Monitor lake banks, trenches, and storm drains for erosion, blockages, or damage
Assist with preparation of documentation related to stormwater system inspections and maintenance
Serve as the primary point of contact for landscaping, irrigation, lake management, and hardscape contractors
Monitor vendor performance, safety practices, and contract compliance
Verify completed work prior to approval or payment
Assist in soliciting bids, reviewing proposals, and coordinating contract renewals
Maintain service schedules and vendor documentation
Perform routine property inspections and document conditions with photos and written reports
Track work orders, preventative maintenance schedules, and vendor service logs
Assist with grounds-related budgeting, forecasting, and expense tracking
Ensure compliance with HOA governing documents, insurance risk-management guidelines, and Florida statutes
Assist with pre-storm preparations, including landscape securing, drainage inspections, and vendor coordination
Conduct post-storm inspections to identify damage, safety hazards, and insurance-related issues
Coordinate emergency or expedited repairs following severe weather events
Respond to resident inquiries related to grounds, landscaping, lakes, and exterior maintenance
Provide clear updates and reports to management and the HOA board
Support special projects, inspections, or community initiatives related to exterior improvements