Property Coordinator

OhioHealth•Columbus, OH

About The Position

We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more – in our careers and in our communities. Job Description Summary: The coordinator is responsible for coordinating, leading and oversight of Property Manager related repairs and maintenance. The coordinator provides a high level of portfolio support for multiple managers by performing duties such as maintaining customer and vendor relationships, coordinating building access, processing purchase orders and other administrative tasks, maintaining the Property Management calendar and arranging for contracted services and repairs.

Requirements

High School or GED (Required)
High School Diploma or GED.
Previous work experience in a legal or real estate environment preferred.
Two-year degree or equivalent combination of and Experience.
Thorough technical skills in assigned areas.
Broad knowledge of maintaining commercial real estate.
Proficient with basic computer applications such as Power Point, MS Office and MS Outlook
2+ yrs. Experience in commercial property management, skilled trades or construction.
Experience with work order or real estate accounting platforms (MRI, Nexus, Yardi), preferred.
Working knowledge of lease terms, operating costs, construction, and budgeting preferred.
Analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and problems and prioritize work.

Nice To Haves

Associates or bachelor's degree.
Thorough technical skills, including knowledge of applicable regulatory codes and standards as well as safety requirements.
Broad knowledge of Hospital policies and procedures is a plus.
Familiarity with Computerized Maintenance Management System (CMMS) is strongly desired and.
Exposure to HVAC, plumbing, mechanical systems, normal and emergency electrical distribution systems.
5+ yrs. experience in commercial property management, skilled trades or construction.

Responsibilities

Assist with the daily and future planned work assignments for the departments associates.
Provide timely notification of all planned service work to the care site taking into consideration the impact to normal operations.
Assist with the acquisition of the materials and equipment to perform the work.
Provide timely communication as needed before, during and after the service has been performed to ensure affected department or work areas needs have been met.
Assists with both normal and emergency services by outsourced vendors.
Provide the scheduling and communication for this work in collaboration with the requesting Facilities associate and the representative of the care site to avoid unnecessary interruptions.
Testing required by law e.g. fire alarm testing will be managed in the same manner.
Regular follow up and inspections will be performed to verify the effectiveness of the contracted services.
Assist as needed with the ordering of materials, services and equipment on a normal basis ensuring all paperwork and accounting is in order.
Assist as needed with the creation of annual budgets for Operating Expense and capital infrastructure for both the real estate department and the individual care sites.