Property Administrative Manager

FORTUNE SOCIETY INC•New York, NY

4d•$65,000 - $70,000

About The Position

The Property Manager of Scattered Site Housing (SSH) will report to the Director of Property Management and work to identify, acquire, and formalize the lease acquisition process to house participants in our Scattered Site Housing program (SSHP). The Property Manager will primarily be responsible for lease acquisition, outreach to landlords and management companies, advocacy, team development and training, advocacy and maintaining a tracking of leases.

Requirements

High school diploma or GED required, some college or property management certification preferred.
Must possess valid NYS Driver’s license and be approved to drive on agency insurance.
At least 5 years of experience placing homeless individuals with behavioral health challenges and or criminal justice backgrounds in independent or permanent supportive housing using direct landlord placement.
Must possess strong NYC based landlord portfolio and knowledge of housing landscape.
Strong marketing and negotiation skills.
Skilled in data management including - Microsoft Office and other property management or case management systems.
Strong follow-up, time management and organizational skills.
Ability to work well on your own and be self-directed, but also work within a structured team.
Strong verbal and written communication skills.
Travel a must as unit acquisition, moves, and apartment inspections will require travel throughout the New York City area.

Responsibilities

Develop and maintain appropriate housing stock by working with the Director Property management.
Search for available properties and units and negotiating leases on behalf of participants.
Locate and negotiate new apartment leases for new or existing participants by identifying landlords with vacant units.
Review and approve inspections of new and existing housing units to ensure compliance with applicable HPD, DOB and HUD housing codes and standards, using the Housing Quality Standard (HQS) inspection form.
Calculate tenant portion of rent using the HUD tenant rent calculation tool.
Review client services in the agency’s proprietary database, as well as in the appropriate contract funder database, if applicable.
Supervision of the property coordinator. Assist with correspondence to landlords regarding any unit repair issues or building violations. Review and approve workorder repairs from contractors across the entire SSH portfolio.
Oversee the lease renewal process for all units by ensuring staff are engaging landlords in a timely process to ensure every unit has an updated lease.
Ensure staff order timely furniture deliveries for new participants into the program.
Review client moves as necessary, including apartment swaps, move-ins, move outs and reserve vehicles and securing movers.
Review management of the electronic apartment repair log, updating repair issues through completion.
Document all interactions with landlords and staff on housing placement and apartment repair issues through finalization in property management database.
Maintain safe and secure “key system” along with access to all SSH units. Make copies of keys (when appropriate) and keep detailed records in PM software.
File lease and financial documents in appropriate areas of tenant files.
Request checks from our finance department for landlord or other relevant vendor payments.
Periodic file reviews to ensure compliance with property management requirements. and
preform other duties as assigned.