Administrative Coordinator I - 991661

NSU•Fort Lauderdale, FL

68d•Onsite

About The Position

Contributes to the university's success by providing administrative services and/or coordinating activities for College of Pharmacy's assigned department. Supports the Associate Dean, Research, and Assistant Dean, Pharmacy Services.

Requirements

Thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Thorough knowledge of principles and processes for providing customer and personal services.
Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
General knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
Proficient skills in actively looking for ways to help people.
Basic skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
Proficient skills in managing one's own time and the time of others.
Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
Proficient skills in talking to others to convey information effectively.
Proficient skills in identifying complex problems and reviewing related information to recommend solutions.
The ability to read, understand, and communicate information and ideas verbally and in writing so others will understand.
The ability to tell when something is wrong or is likely to go wrong.
The ability to shift back and forth between two or more activities or sources of information.
The ability to perform multiple tasks simultaneously without error.
The ability to pay attention to details; enter and verify information with accuracy.
Ability to maintain confidential information.
Must be able to identify and understand the speech of another person.
Must be able to speak clearly so others can understand you.
Must be able to see details at close range (within a few feet of the observer).
High School Diploma or equivalent
Three (3) years of administrative experience in an office environment, and/or coordinating a function within office.
Associate's Degree and two (2) years of administrative experience in an office environment, and/or coordinating a function within an office.

Responsibilities

Coordinates activities with other supervisory personnel or with other work units or departments.
Performs general office duties, such as ordering supplies, maintaining records in management database systems, and performing basic bookkeeping work.
Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
Uses computers for various applications, such as database management or word processing.
Performs administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.
Prepares responses to correspondence containing routine inquiries.
Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
Operates telephone equipment to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
Schedules and confirms appointments for clients, customers, or supervisors.
Arranges conference, meeting, or travel reservations for office personnel.
Coordinates conferences, meetings, or special events, such as luncheons or student ceremonies.
Completes special projects as assigned.
Performs other duties as assigned or required.