UNIV - Administrative Coordinator I - Department of Dermatology

Medical University of South Carolina • Charleston, SC

21h • $39,300 - $66,800 • Onsite

About The Position

To provide full administrative support to the Department of Dermatology and Dermatologic Surgery, to include physician faculty, residents, and advanced practice providers.

Requirements

• A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.
• Ability to perform job functions in an upright position. (Frequent)
• Ability to perform job functions in a seated position. (Frequent)
• Ability to perform job functions while walking/mobile. (Frequent)
• Ability to work indoors. (Continuous)
• Ability to work in confined/cramped spaces. (Infrequent)
• Ability to perform job functions from kneeling positions. (Infrequent)
• Ability to bend at the waist. (Frequent)
• Ability to squat and perform job functions. (Infrequent)
• Ability to perform 'pinching' operations. (Infrequent)
• Ability to fully use both hands/arms. (Continuous)
• Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
• Ability to reach in all directions. (Frequent)
• Possess good finger dexterity. (Continuous)
• Ability to maintain tactile sensory functions. (Continuous)
• Ability to lift and carry 15 lbs., unassisted. (Infrequent)
• Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
• Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
• Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
• Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
• Ability to see and recognize objects close at hand. (Continuous)
• Ability to see and recognize objects at a distance. (Frequent)
• Ability to match or discriminate between colors. (Frequent)
• Ability to determine distance/relationship between objects; depth perception. (Continuous)
• Good peripheral vision capabilities. (Continuous)
• Ability to maintain hearing acuity, with correction. (Continuous)
• Ability to hear and/or understand whispered conversations at a distance of 3 feet.
• Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
• Ability to work in dusty areas. (Infrequent)

Nice To Haves

• If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

Responsibilities

• Provide administrative support for the providers of the Department of Dermatology. Maintain and coordinate multiple schedules for physicians and arrange meetings, process clinic cancellations, schedule appointments, confirm appointments, and communicate with all staff members about physician availability and schedules.
• Perform secretarial and administrative duties independently with the ability to manage all routine situations with expertise. Collaborates and interacts with faculty, colleagues, and patients daily. Review the schedules daily and recognize potential problems with minimal supervisor assistance. Responds to all messages in the Epic inbasket daily along with requests from physicians/clinical staff promptly.
• Assist other administrative staff in scheduling appointments and provide back-up coverage as needed. Check the fax machines, pick up mail, and upload and scan documents as needed.
• Answer phone calls, manage all correspondence to include sorting mail, completing patient forms, responding to medical record requests and miscellaneous items as needed.
• Attend departmental meetings and UMA/MUSC sponsored meetings/ events or training sessions. Complete all required training elements as well as updates within the time designated. Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED