Administrative Coordinator I

Texas A&M University System • Texarkana, TX

3d • Onsite

About The Position

Works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. The expected salary for this position is $40,000.00 annually.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Two (2) years of related experience.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Nice To Haves

• Three (3) years of administrative experience.
• Three (3) years computer/Microsoft Office software experience.
• Accurate keyboarding ability.
• Experience with DocuSign, FAMIS, Banner, Canopy, Workday, PDF Document Formats, Qualtrics, and Canvas
• Excellent knowledge in business communications, spelling, punctuation, office procedures and proofing skills.
• Previous experience at a Texas state agency and/or higher education entity
• Ability to organize and set priorities, meet deadlines, maintain records, pay strict attention to detail and prepare reports.

Responsibilities

• Participates in the planning and execution of administrative operations.
• Work involves coordination of high-level operations of an agency or division.
• Exercises discretion and independent judgment with respect to matters of significance.
• May serve as the office manager.
• Monitors office procedures.
• Develops, evaluates, and ensures adherence to office procedures.
• Reviews documents for supervisor.
• Attends meetings or committees on behalf of supervisor as needed.
• Analyzes requirements for projects or initiatives.
• Provides technical information regarding administrative procedures, services, or programs.
• Applies and interprets, and/or assists in implementing management policies or operating practices.
• Develops administrative and technical procedures.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures.
• May monitor compliance with policies and procedures including programmatic accreditation.
• Performs special analyses and project summaries.
• Prepares sensitive reports which may have high visibility and impact, analyzes information and makes suggestions for improvement, (e.g. faculty workload, faculty overload, faculty promotion, faculty tenure, faculty distance education courses, etc.)
• Coordinates travel arrangements and prepares itineraries.
• Coordinates meetings, seminars, and other special events and may provide on-site support.
• Coordinates the maintenance of files, records, office supplies, or equipment.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Serves as liaison with the dean's office and various departments/units for preparing account reports, including credentialing.
• Will serve as a backup to staff in the Office of the Dean and perform administrative duties for the Division of Health Professions.
• Contributes to the effective team management of all relevant problems, issues, and opportunities.
• Serves as liaison and point of contact for administrators.
• Coordinates workflow and may supervise staff and/or student workers.
• Assists the Division of Health Professions program specific admissions.
• Other duties may be assigned.

Benefits

• Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value)
• Up to 83% of premium covered by the university: Employee and Spouse
• Employee and Children
• Employee and Family coverage
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
• Public Service Loan Forgiveness Program
• 75% waiver of tuition and fees for full-time employees, their spouses and children
• 8+ hours of vacation paid time off every month
• 8 hours of sick leave paid time off every month
• 8 hours of paid time off for birthday leave
• 12-15 paid holidays each year
• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
• Voluntary Tax Deferred Account/Deferred Compensation Plan
• Professional Development via LinkedIn Learning
• Employee Assistance Program
• On Campus Wellness Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level