Administrative Coordinator I

Texas A&M University System • College Station, TX

7d • Onsite

About The Position

Texas A&M University's Department of Chemistry is seeking an Administrative Coordinator I to provide a wide variety of administrative, secretarial, and program support functions on behalf of departmental faculty. As a member of the Department's Center for Administrative Support, this position, under general supervision, coordinates administrative operations, communications, travel, financial and research-related activities, event logistics, and instructional support while serving as a key resource for faculty, staff, students, and external stakeholders.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of experience in office administration.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Responsibilities

• Manages administrative communications, correspondence, documentation, presentations, and data management activities while providing technical support to faculty, staff, and students.
• Coordinates complex travel arrangements, itineraries, leave requests, and reimbursement processing for faculty, research personnel, distinguished visitors, and external stakeholders.
• Plans, coordinates, and provides logistical and administrative support for seminars, symposia, conferences, workshops, and other departmental events while serving as the primary liaison for participants and stakeholders.
• Coordinates research administration activities including budgeting, procurement, personnel transactions, financial account management, grant proposal preparation, post-award administration, and funding agency reporting.
• Supports research dissemination efforts by managing publication-related administrative activities, proofreading materials, and coordinating website maintenance and updates.
• Provides administrative support for academic courses by assisting students, scheduling appointments, maintaining records, preparing instructional materials, and coordinating examination logistics.
• Identifies, develops, and implements process improvements to enhance operational efficiency, service delivery, and program effectiveness.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level