Administrative Coordinator I

Texas A&M University System • McAllen, TX

21h • Onsite

About The Position

This position serves as the Administrative Coordinator I in the Office of Academic Affairs at Texas A&M College of Nursing, under general supervision of the Director of Faculty Affairs. The role acts as the receptionist for the College of Nursing and exercises discretion and independent judgment in coordinating the academic operating processes and activities for the BSN education program on the McAllen campus.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience in office administration.

Nice To Haves

• Associates degree or higher
• Five years or more of directly related experience in office administration
• Three or more years in higher education
• Ability to effectively communicate both orally and in writing
• Ability to positively and professionally interact with clients and staff
• Knowledge of word processing, spreadsheet, and database applications
• Excellent written communication, analytical, interpersonal, and organizational skills
• Event planning experience and ability to organize effectively
• Ability to oversee logistics and final details of multiple projects
• Ability to problem solve and work independently once given a project
• Ability and willingness to work as a team member
• Ability to work in a high stress environment
• Ability to work with sensitive information and maintain confidentiality

Responsibilities

• Serves as the primary point of contact; greets visitors professionally, provides general information, and refers inquiries to the appropriate personnel.
• Answers and routes phone calls in a courteous and timely manner.
• Provides administrative support to the Senior Administrative Coordinator and to assigned faculty members in McAllen.
• Assists with planning and execution of academic office operations, including scheduling, communications, and logistical coordination.
• Supports class, classroom, and exam scheduling processes; assists with tracking student cohorts and academic planning logistics.
• Aids in collecting and maintaining student and faculty outcome data for accreditation and compliance purposes.
• May help onboard and train student workers and support staff as needed.
• Monitors office procedures to ensure efficiency and compliance with administrative standards.
• Provides direct support to assigned faculty members, including but not limited to assistance with instructional materials, grant-related documentation, and preparation of promotion and tenure dossiers.
• Coordinates logistics for meetings, retreats, events, and special functions; provides planning and problem-solving support to ensure successful execution.
• Schedules and coordinates meetings; records and distributes meeting minutes; monitors completion of action items and committee tasks.
• Reviews documents for supervisor.
• Performs special analyses and project summaries.
• Maintains electronic and physical records in accordance with institutional policies.
• Performs accurate data entry, retrieval, and quality checks to ensure data integrity.
• Prepares, proofreads, and formats documents for reports, presentations, and official publications.
• Supports office compliance processes, including record retention procedures and preparation of compliance-related materials.
• Contributes to planning and implementation of college-wide initiatives and projects by analyzing requirements and coordinating efforts with stakeholders.
• Collaborates with College of Nursing staff, faculty, and administrators to meet evolving program needs across multiple campuses.
• Assists with special projects and initiatives as assigned, including those requiring cross-functional coordination.
• Participates in committees or working groups as assigned.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level