Administrative Coordinator I for Student Engagement Position

Texas A&M University System • San Antonio, TX

22h • Onsite

About The Position

This Administrative Coordinator I position for Student Engagement works under the general supervision of the Director of Student Engagement, providing administrative support and exercising discretion and independent judgment on significant matters. The role is based at Texas A&M University - San Antonio, within the Department of Transitions and Family Programs, with a proposed minimum salary of $19.26 per hour. Texas A&M University-San Antonio (A&M-San Antonio), established as a standalone university in 2009, is a comprehensive four-year public university reflecting its heritage-rich community. Located on nearly 700 acres in South San Antonio, A&M-SA is a Military Embracing institution offering over 40 undergraduate and graduate programs to close to 7000 students. The university is rapidly expanding its campus, with new facilities like Esperanza Hall (opened Fall 2017), the Science & Technology Building (opened Spring 2018), Classroom Hall (opened Fall 2020), and a new building for the College of Business and University Library (scheduled to open Fall 2022). A&M-San Antonio's core values—student-centered, equity-minded, inclusive and respectful, visionary, a catalyst for opportunity, collaborative, and committed to excellence—guide its faculty in inspiring lifelong learners and responsible global citizens. The university aims to continue its growth as an economic and social catalyst, striving for national recognition in student and academic success.

Requirements

• Bachelor's degree or higher in related field.
• Two years of related experience.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Responsibilities

• Participates in the planning and execution of administrative operations as the office manager.
• Monitors office procedures and develops, evaluates, and ensures adherence to office procedures.
• Provide administrative support to answering front line questions to incoming students and their families, while also serving as a liaison for Student Engagement and Enrollment Services Center.
• Applies and interprets, and/or assists in implementing management policies or operating practices.
• Develops administrative and technical procedures for the office support staff.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures.
• Coordinates travel arrangements and prepares itineraries.
• Coordinates meetings, seminars, and other special events and may provide onsite supports.
• Coordinates the maintenance of files, records, office supplies, or equipment.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Assists in the checkout of reserved equipment for programs.
• Remove NSO Holds for students.
• Assist and support New Student Orientation and event operations.
• Assist with monthly budget reconciliation and tracking for Student Engagement.
• Assist with all purchase orders and monitor all purchase orders and open purchases.
• Develop predictive budget allocation models for all Student Engagement Accounts and reconciles gift accounts.
• Processes all programmatic catering orders and swag orders for Transfer, Family, and NSO.
• Hires, trains, and supervises student workers and support staff.
• Manages Student Engagement student worker handbook, schedules, professional development, and weekly meeting for all student workers.
• Supervise front desk workers to complete assigned tasks and responsibilities.
• Support The Cisneros Institute in the execution of our signature programs.
• Support Student Engagement Office in the execution of Transfer Assemblies, Transfer Week, Family Orientation, Family Programming, JagX, and additional office programming.
• Participate in other university events, committees, and professional development opportunities as a representative of Student Engagement.
• Additional responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level