Administrative Coordinator I for Student Engagement Position
About The Position
Works under general supervision of the Director of Student Engagement and provides administrative support to include the exercise of discretion and independent judgment with respect to matters of significance. This role involves participating in the planning and execution of administrative operations as the office manager, monitoring office procedures, and providing front-line administrative support to students and families. Key functions include assisting with monthly budget reconciliation and tracking, processing purchase orders, developing predictive budget allocation models, and managing programmatic catering and swag orders. The position also entails hiring, training, and supervising student workers, managing their handbook, schedules, professional development, and weekly meetings. Additionally, the coordinator will support The Cisneros Institute and the Student Engagement Office in the execution of various signature programs, Transfer Assemblies, Transfer Week, Family Orientation, Family Programming, JagX, and other office programming, while also participating in university events, committees, and professional development opportunities.
Requirements
- Bachelor's degree or higher in related field.
- Two years of related experience.
- Knowledge of word processing, spreadsheet, database, and presentation applications.
- Ability to multitask and work cooperatively with others.
- Interpersonal and communication skills.
- Planning and organization skills.
Responsibilities
- Participates in the planning and execution of administrative operations as the office manager.
- Monitors office procedures and develops, evaluates, and ensures adherence to office procedures.
- Provide administrative support to answering front line questions to incoming students and their families, while also serving as a liaison for Student Engagement and Enrollment Services Center.
- Applies and interprets, and/or assists in implementing management policies or operating practices.
- Develops administrative and technical procedures for the office support staff.
- Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures.
- Coordinates travel arrangements and prepares itineraries.
- Coordinates meetings, seminars, and other special events and may provide onsite supports.
- Coordinates the maintenance of files, records, office supplies, or equipment.
- Makes recommendations for process improvements, administrative changes, or new initiatives.
- Assists in the checkout of reserved equipment for programs.
- Remove NSO Holds for students.
- Assist and support New Student Orientation and event operations.
- Assist with monthly budget reconciliation and tracking for Student Engagement.
- Assist with all purchase orders and monitor all purchase orders and open purchases.
- Develop predictive budget allocation models for all Student Engagement Accounts and reconciles gift accounts.
- Processes all programmatic catering orders and swag orders for Transfer, Family, and NSO.
- Hires, trains, and supervises student workers and support staff.
- Manages Student Engagement student worker handbook, schedules, professional development, and weekly meeting for all student workers.
- Supervise front desk workers to complete assigned tasks and responsibilities.
- Support The Cisneros Institute in the execution of our signature programs.
- Support Student Engagement Office in the execution of Transfer Assemblies, Transfer Week, Family Orientation, Family Programming, JagX, and additional office programming.
- Participate in other university events, committees, and professional development opportunities as a representative of Student Engagement.
- Additional responsibilities as assigned.
Benefits
- Summary of Employee Benefits available via provided link.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
