Administrative Coordinator, Global Mobility & Treasury

NMB Technologies Corporation•Los Angeles, CA

4d•$28 - $42•Onsite

About The Position

The Administrative Coordinator provides essential administrative, clerical, and logistical support across two business functions: Global Mobility and Treasury. Operating under the direct guidance of the Global Mobility Manager, this role executes routine, template-driven tasks throughout the expatriate lifecycle (including document collection, tracking, and vendor scheduling). For Global Mobility activities, the Global Mobility Manager establishes operational priorities, coordinates workflow-related administrative assignments, and supervises day-to-day performance to ensure assigned work is completed accurately, efficiently, and in a timely manner. Treasury-related work assignments and execution oversight are provided by the Treasurer.

Requirements

High school diploma or equivalent required
1–3 years of corporate administrative assistant, executive coordination, or foundational HR/Immigration support experience.
Full professional fluency in English is required.
Proficient with Microsoft Office Suite (advanced Outlook, structured Excel data tracking, Word) and Google Workspace.
Highly methodical when processing legal, personal identity, and sensitive corporate financial documentation.
Proven experience handling Data Privacy regulations (PII) and maintaining executive-level discretion.
Highly professional, polite, and adaptable communication style suited for international corporate cultures.
Applicants must be legally authorized to work for any employer in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration, International Relations, or a related field preferred.
Conversational to professional proficiency in Japanese (reading, writing, speaking) is highly desirable due to frequent interaction with Japanese expatriates and corporate documentation.
Prior experience navigating workflow databases is a plus.

Responsibilities

Assist with the logistics of onboarding, relocation, assignment adjustments, and repatriation for incoming and outgoing expatriate employees.
Collect, file, and organize sensitive immigration paperwork (e.g., visas, passport copies, government notices); update and monitor critical expiration deadlines using internal tracking sheets and tools.
Maintain accurate physical and digital employee profiles; compile basic data reports and lists under the direction of the Global Mobility Manager.
Assist with scheduling appointments and forwarding required documentation to third-party relocation and shipping vendors; track delivery of key services (e.g., temporary housing, household goods).
Send pre-approved template notifications, timelines, and transactional reminders to foreign nationals regarding required documentation.
Schedule meetings and manage the Treasurer’s professional calendar, coordinating internal requests and timing with external banking representatives.
Coordinate meeting rooms, submit visitor registration requests, and greet visiting representatives from external financial institutions.
Assist with routing incoming department invoices for approval, archiving receipts, and entering basic expense logs.
Maintain strict confidentiality regarding sensitive financial data, corporate records, and internal banking communications.
Receive, sort, and distribute mail and physical packages for the Global Mobility and Treasury departments.
Monitor office supply inventory for the immediate team and place orders as needed.
Provide flexible administrative support on minor projects as assigned by the Global Mobility Manager or Corporate Treasurer.