Administrative Coordinator - Finance and HR

STARS•Scottsdale, AZ

About The Position

The Administrative Coordinator – Finance & HR provides essential administrative and operational support to the Finance and Human Resources functions. This role ensures accurate recordkeeping, smooth day-to-day operations, and compliance with internal policies while serving as a key point of coordination between employees, management, and external partners.

Requirements

Associate's or Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field (preferred)
1–3 years of administrative experience, preferably supporting Finance or HR
Basic knowledge of accounting principles and HR processes
Proficiency in Microsoft Office (Excel, Word, Outlook) and/or HRIS/accounting software
Strong organizational skills with high attention to detail
Ability to handle confidential information with discretion
Excellent communication and interpersonal skills
Ability to manage multiple priorities in a fast-paced environment

Responsibilities

Assist with accounts payable and receivable, including invoice processing and expense tracking
Support payroll preparation by collecting, reviewing, and organizing employee data
Maintain accurate financial records, files, and documentation
Assist with budget tracking, reports, and audits as needed
Coordinate with external vendors, accountants, and service providers
Assist with onboarding and offboarding processes, including documentation and system updates
Maintain employee records, personnel files, and HR databases
Support recruitment activities such as job postings and interview scheduling
Help ensure compliance with labor laws, company policies, and HR procedures
Coordinate schedules, meetings, and internal communications
Prepare correspondence, reports, and presentations
Maintain office systems, policies, and administrative procedures
Support general office operations and special projects as assigned