PSHP- Finance and Administrative Coordinator

Preble Street•Portland, ME

5d•$26 - $29

About The Position

As a member of the Finance team, this role will provide administrative support to the Finance team with an emphasis on supporting the administration of federal and state awards. In particular, the position with be involved in or responsible for payments to landlords for rental assistance (partial or full) on behalf of eligible program participants and to utility companies, the establishment, maintenance and support of financial standard operating procedures with respect to federal and state awards and the maintenance of records, oversight and payments to sub-awardees. The position will also provide administrative support to other processes within the Finance function. Additionally, this role will provide administrative support to other departments and programs, particularly in areas related to federal and state awards, by performing and managing general administrative tasks and projects. The position will work collaboratively with members of other programs and administrative teams as necessary. This is a full-time (40 hours/week) position with a Monday – Friday, 8:00am – 4:30pm schedule

Requirements

A minimum of two years of accounts payable experience , preferably within a municipal or non-profit - environment , along with a solid understanding of general accounting principles, including ledgers, journal entries, Statements of Activity, and Statements of Condition
Proficiency in MS Excel and experience working with HR or accounting information systems
Working knowledge of full-cycle accounts payable processes, from invoice review through payment, including vendor management, W-9 collection, and 1099 reporting
The role involves submitting weekly and monthly accounts payable documentation in accordance with grant-specific requirements, as well as processing check and ACH payments , ensuring all documentation and approvals are accurate and complete
In collaboration with the Management Team, this position helps develop and implement Standard Operating Procedures (SOPs) to ensure compliance with award regulations and program needs
A strong understanding of homelessness and poverty , paired with a genuine commitment to the agency’s mission, is essential
The position also requires the ability to communicate professionally with landlords and external partners regarding rental payments, security deposits, and damages

Responsibilities

Payments to landlords for rental assistance (partial or full) on behalf of eligible program participants and to utility companies
Establishment, maintenance and support of financial standard operating procedures with respect to federal and state awards
Maintenance of records, oversight and payments to sub-awardees
Provide administrative support to other processes within the Finance function
Provide administrative support to other departments and programs, particularly in areas related to federal and state awards, by performing and managing general administrative tasks and projects
Work collaboratively with members of other programs and administrative teams as necessary