Administrative and Event Coordinator

Avispa Technology•Stanford, CA

1d•$25 - $25•Onsite

About The Position

A leading university is looking for a skilled Administrative and Event Coordinator to support the Event Operations team within the Facilities & Hospitality Department of the Graduate School of Business. The Coordinator will work in partnership with the Event Operations team to support student events, seminars, conferences, major events, and other programs. The primary role will be to provide general administrative assistance for the department; handle phone calls, emails, and other correspondence relating to events. This includes administrative support and supporting the design, planning, implementation, and coordination of events, pre-event production tasks, event day support including registration, event floating, among other event specific and administrative tasks.

Requirements

Associates degree and 1+ year of equivalent experience, or 3+ years of relevant experien
Demonstrated success supporting events or extreme willingness to learn.
Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive tasks.
Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
Excellent interpersonal, communication, time management, and customer service skills.
Must be well-organized and detail-oriented.
Proficient computer skills and demonstrated experience with office software and email applications such as Google Workspace.
Willingness to learn the department reservation/scheduling system and other applications.
Occasionally weigh up to 30lbs (e.g. cardboard boxes with event materials).
Ability to move from one space to another while pushing/pulling an event dolly cart filled with supplies.
Must be available to work a variable schedule.
Some evening and weekend work anticipated.

Responsibilities

Serve as a member of the Event Operations team and contribute to a wide variety of functional areas, including decisions, event logistics, hospitality support, client communications, guest/client/faculty support.
Learn, develop and implement event support practices such as printing name tags/badges, organizing event supplies, preparing event setups, and pre- and post-event administrative support.
Ability to comfortably and confidently communicate with event guests, speakers, hosts and stakeholders on event day