Finance Administrative Coordinator

Troutman Pepper•Atlanta, GA

1d•$50,000 - $70,000

About The Position

The Finance Administrative Coordinator will provide comprehensive administrative support to the Chief Finance Officer (CFO) and Finance department leadership, ensuring smooth and efficient operations. The Finance Administrative Coordinator will manage schedules, coordinate meetings, handle assigned communications, and assist with various administrative tasks.

Requirements

Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
Ability to manage multiple tasks and deadlines effectively.
Ability to adapt to changing priorities and work effectively in a fast-paced environment.
Attention to detail and accuracy.
Strong interpersonal skills and the ability to work collaboratively with various departments and across multiple levels.
Familiarity with Finance terminology and processes.
Committed to high standards of excellence and proven results.
High level of integrity and professionalism; proven track record in gaining trust and credibility and partnering collaboratively with leaders.
Ability to relate to individuals at all levels, internally and externally and build productive relationships; ability to work independently and collaboratively as part of a team.
Associate's or Bachelor’s degree, or any equivalent combination of training, education and experience that demonstrates the ability to perform the duties of the position.
Minimum five (5) years of experience in an administrative or executive support role within a corporate or law firm environment.

Nice To Haves

Experience with project management tools and software.
Previous experience in a client-facing role.

Responsibilities

Provide administrative support to the Finance department leadership team, including managing calendars, scheduling meetings, and handling correspondence.
Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
Handle incoming and outgoing communications as assigned on behalf of the CFO, ensuring timely and accurate responses.
Prepare, review, and manage documents, presentations, and reports for the CFO and Finance department leadership.
Arrange travel itineraries, accommodations, and logistics for the CFO and Finance department leadership as needed.
Assist in planning and organizing Finance department events, conferences, and team-building activities.
Assist in tracking and managing the Finance department budget, including processing invoices and expense reports.
Provide administrative support for Finance projects, including coordinating project meetings and maintaining project documentation.
Serve as an initial point of contact and liaison between different departments, staff, and external parties.
Perform a range of clerical duties, such as data entry, filing, and basic bookkeeping.
Handle sensitive and confidential information with discretion and professionalism.
Identify opportunities for improving administrative processes and implement best practices to enhance efficiency.