Administrative Assistant, Finance

Diocese of Venice in Florida•Naples, FL

6d•Onsite

About The Position

Assist the parish office in carrying out its mission by assisting the Parish in all financial administrative duties with secretarial and administrative, professional support. Job duties include, but are not limited to the following:

Requirements

High school diploma or equivalent.
Proficient in Microsoft Office suite or related software.
Excellent communication skills, both written and oral.
Effective listener, responsive and supportive towards parishioners, volunteers, and staff.
Excellent organizational skills and attention to detail.
Exhibits good judgment and keeps confidentiality, is highly motivated and self-directed.
Basic understanding of clerical procedures and systems such as recordkeeping, accounting data, and filing.
Bilingual, English/Spanish required.
Must pass DOV assigned level II FDLE background check.

Nice To Haves

Bachelor’s degree in Finance or equivalent preferred.
Superuser ParishSOFT (software) preferred or willingness to be trained to use ParishSOFT
Trilingual preferred, English/Spanish/Creole

Responsibilities

Welcomes and directs visitors and parishioners.
Answer and direct incoming calls in a professional and friendly manner, assisting callers with service access, appointment scheduling, and routing calls to the appropriate staff.
Establish and maintain up-to-date filing systems, both hard copy and electronic.
Enters offertory in ParishSOFT each week and maintains ParishSOFT database as it relates to finance.
Compose, proof, correct and distribute letters, memos, forms, documents, bulletins, emails, and faxes in English, Spanish and/or Creole.
Retrieves and records information as requested from records, email, minutes, and other related documents, prepares written summaries of data when needed.
Provide answers to caller questions and assistance when appropriate.
Assists with processing of deposits: misc. cash and checks received in the parish office.
Provide back-up coverage as necessary for office operations.
Assist staff in the coordination of parish functions.
Other job duties as assigned.