Administrative Coordinator - District Court
About The Position
The District Court is dedicated to the administration of justice in a fair, impartial, and timely manner. As a gateway to justice in the Commonwealth of Massachusetts, the District Court aims to provide communities with a safe, accessible, and respectful environment. The District Court operates with integrity, competence, and a commitment to excellence to foster public trust in the judicial system. This position supervises staff in an assigned office and performs administrative work to support office operations. It provides administrative support and assistance to department personnel and the general public, leads the unit's day-to-day operations, and takes a leading role in developing new programs and projects within the department. The role involves entering, maintaining, and managing data, documents, and records, and may include responsibilities related to hiring, training, and other human resources tasks.
Requirements
- Associate's Degree from an accredited college or university
- Four (4) years of related work experience
- Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
- Knowledge of modern office equipment and technology including computers and applicable software
- Knowledge of inventory assessment and management
- Knowledge of Departmental and court policies and procedures
- Knowledge of data management and reporting tools
- Knowledge of current office and clerical practices and procedures
- Skill in customer service
- Skill in multi-tasking
- Skill in organization and time management
- Skill in leadership
- Ability to establish effective working relationships with others
- Ability to order office supplies
- Ability to perform basic mathematical tasks
- Ability to prepare clear and accurate reports
- Ability to maintain appropriate records
- Ability to communicate effectively, both orally and in writing
- Ability to work independently and follow oral and written instructions
- Ability to identify problems and develop feasible solutions
- Ability to maintain confidentiality of information
- Demonstrates ability with MS Office and other business technologies
- Can properly support the administration of departmental policies, procedures, and initiatives in a unionized employee environment.
- Accurately assesses common operational problems and recommends and facilitates appropriate solutions.
- Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
- Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
Responsibilities
- Provides project management and oversees special initiatives within the division.
- Supports a variety of hiring activities conducted by the Human Resources Department.
- Participates in all activities related to development, implementation, and subsequent monitoring of operations and projects.
- Performs administrative tasks such as document editing, taking meeting minutes, answering telephones, and preparing reports.
- Prepares complex and detailed documents.
- Maintains department records and drafts routine correspondence.
- Analyzes statistics and develops new databases to assist in program administration.
- Prepares reports on various administrative activities.
- Acts as a liaison and provides technical advice to other offices, departments, the public, and outside agencies.
- Participates in the development of operating policies, procedures, and forms.
- Provides assistance in the hiring, onboarding, and training process of lower level employees.
- Performs other duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
