Administrative Coordinator - Cardiology - La Jolla

Scripps Health•San Diego, CA

18h•Onsite

About The Position

Join a winning team supporting the Cardiology department at our Scripps Memorial Hospital La Jolla as an Administrative Coordinator. In this important role, your primary responsibilities will be organizing schedules, filing, updating, or creating spreadsheets, survey readiness, committee prep work, and command center support. The ideal candidate will have medical office experience, advanced problem-solving skills, and a pleasant and professional demeanor. Other general Administrative Coordinator duties may include: Providing administrative support to ensure smooth operations. Performing clerical, administrative, and general office duties involving typing, record and file maintenance, document creation, mail distribution and reception. Having in-depth knowledge of the unit's operations, organization, and procedures. Maintaining office files and records in accordance with internal procedures. Receiving and referring visitors and telephone callers. Responding to requests for information. Opening and distributing mail. Providing a full range of administrative data management and coordination of reporting and project duties for the department. Analysis and maintenance of systems and equipment. Maintaining appointment calendars.

Requirements

Able to communicate effectively, both verbally and in writing
Intermediate computer skills, including MS Office
Adaptable and able to handle large volumes of work in a fast-paced environment
Excellent critical thinking and project coordination skills

Nice To Haves

College courses in business, medical terminology preferred
One year of experience in customer service, administrative or support role
Knowledge of Microsoft Office Suite
Calendar coordination
Professional email communication
Dashboard creation

Responsibilities

Organizing schedules
Filing
Updating or creating spreadsheets
Survey readiness
Committee prep work
Command center support
Providing administrative support to ensure smooth operations
Performing clerical, administrative, and general office duties involving typing, record and file maintenance, document creation, mail distribution and reception
Having in-depth knowledge of the unit's operations, organization, and procedures
Maintaining office files and records in accordance with internal procedures
Receiving and referring visitors and telephone callers
Responding to requests for information
Opening and distributing mail
Providing a full range of administrative data management and coordination of reporting and project duties for the department
Analysis and maintenance of systems and equipment
Maintaining appointment calendars