Administrative Coordinator, Campus Life - Student Affairs

Washington University in St. Louis • Hadley, MO

4d • $19 - $30

About The Position

WashU's Division of Student Affairs seeks an administrative professional for the position of Administrative Coordinator, Campus Life. The Division of Student Affairs advances the educational mission of the university through resources and experiences outside the classroom that prepare our students for lifelong success The Administrative Coordinator will be responsible for supporting Campus Life, serving as a receptionist for the second floor of the Campus Life suite, completing reservation requests, assisting with Student Union processes, serving as the liaison to Shared Services for all of Campus Life, and the organization of all billing for resources and services within Campus Life.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Administrative (2 Years)

Nice To Haves

• Bachelor's degree
• Computer Applications
• Computer Literacy
• Detail-Oriented
• Interpersonal Communication
• Microsoft Access
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Office Procedures
• Organizing
• Software Program

Responsibilities

• Coordinates and performs daily tasks to ensure functioning of administrative office.
• Assists in development/coordination of programs/projects.
• Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
• Plans logistics and provides administrative support for programs, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
• Coordinates, manages and updates communications for department including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
• Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED