Administrative Coordinator 4
About The Position
The Louisiana Office of Juvenile Justice (OJJ) is driven by a powerful mission: protecting our communities while helping youth build safer, more successful futures. We are excited to welcome a motivated and detail-oriented Administrative Coordinator 4 to support our business operations with a focus on property control and asset management. In this key role, you will help keep our office running efficiently by maintaining accurate inventory records, coordinating procurement and property transfers, and ensuring compliance with state regulations. Your work strengthens the integrity of our operations and supports a mission that truly matters. We’re looking for a dependable professional with strong organizational skills, experience with state systems, and a commitment to excellence in a mission-driven environment.
Requirements
- Three years of experience in administrative services.
- Possess a valid Louisiana Driver's License.
- Clear a background check.
Nice To Haves
- Experience with state systems
- Strong organizational skills
- Commitment to excellence in a mission-driven environment
- Competencies: Demonstrating Accountability, Following Policies and Procedures, Managing Resources, Acting with Ethics and Integrity, Adapting to Change.
Responsibilities
- Provide administrative support to the Probation and Parole District Manager by answering calls, directing inquiries, preparing correspondence, and compiling information from various sources.
- Perform routine clerical tasks including copying, filing, scanning, data entry, mail distribution, and operation of standard office equipment.
- Assist with onboarding and separations, maintain personnel files, support employees with Performance Planning documents, and help with payroll functions such as reviewing CATS entries, certifying timesheets, and preparing prior-period adjustments.
- Coordinate with outside vendors for onsite visits and assist with the initial documentation for Workers’ Compensation and Family Medical Leave Act (FMLA) cases.
- Prepare and enter purchase orders, track expenses, and support inventory control processes.
- Coordinate vehicle repairs and maintenance for state automobiles by working with shops and dealerships.
- Assist with special projects assigned by the Regional Manager or administration, including interviewing youth and families when needed.
- Attend required agency training and perform other related duties to support office operations.
Benefits
- State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
