Administrative Coordinator 3
About The Position
This position serves as the first point of contact for visitors, members and guests, providing exceptional customer service, administrative support, and ensuring smooth operations at the lobby area. The position is responsible for greeting and welcoming members and other visitors in a friendly and professional manner, answer inquiries, provide information, and direct individuals to the appropriate staff member. Also responsible for other clerical tasks such as stats recording, mailing out 1099R per members' requests, beneficiary changes for active employees, monthly member calendar among other duties.
Requirements
- Two years of experience in administrative services.
- Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Nice To Haves
- Accepting Direction: The ability to be open and willing to follow guidance or instructions.
- Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
- Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
- Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.
- Displaying Expertise: The ability to demonstrate specialized knowledge, skills, and experience to apply subject-matter expertise in diverse and evolving contexts.
- Managing Risks: The ability to identify risks and take action to reduce their likelihood or impact in order to protect people, resources, and long-term goals.
Responsibilities
- Greet visitors and ascertain their information needs.
- Receive and check for accuracy all documentation delivered to LASERS in person by members, agency representatives, and other visitors.
- Route all hand delivered documentation to the Document Management Center.
- Provide walk-ins and appointments with a visitor information sheet and comment cards regarding service received from both the receptionist and the analyst conducting the counseling session.
- Inform the Customer Service analyst via instant messaging, email, or telephone when walk-ins or appointments arrive.
- Maintain records/documentation and creates statistical reports using EXCEL.
- Process beneficiary changes for active members.
- Process requests for copies of 1099s.
- Hand out retirement forms to walk-ins upon request.
- Provide limited, general information to the members about retirement processing.
- Maintain the lobby’s appearance.
- Review all incoming legal documents.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
