Administrative Clerk

Meruelo Group • Norwalk, CA

4d • Onsite

About The Position

The Administrative Clerk supports daily accounting operations by maintaining accurate records, processing documentation, and assisting with routine administrative tasks. This role provides accounts payable support, manages documents, and communicates with internal and external stakeholders, requiring strong organizational skills, attention to detail, and the ability to work independently while supporting multiple departments.

Requirements

• Requires high school diploma or GED equivalent.
• Ability to be friendly, courteous, tactful, and maintain composure in interactions with coworkers and vendors.
• Ability to learn company policies, procedures, and accounting workflows.
• Strong communication, organizational, and problem-solving skills.
• Proficiency in Microsoft Word, Excel, and basic office software.
• Manual dexterity and eye-hand coordination required for handling documents and operating office equipment.
• Mental alertness required for accurate and thorough completion of work.
• Ability to sit for prolonged periods and operate computers, copiers, scanners, and other office equipment.

Nice To Haves

• Prior administrative or clerical experience preferred, especially in accounting support functions.

Responsibilities

• Maintain organized physical and digital filing systems for invoices, tickets, correspondence, and internal forms.
• Ensure timely retrieval of documents for AP and AR teams.
• Verify information for completeness before submission or filing.
• Assist with invoice intake, sorting, and routing to the team.
• Match supporting documents (delivery tickets) before forwarding to AP.
• Support check run tasks such as preparing packets and collecting tickets before sending out for signature.
• Prepare statements for all accounts, providing detailed invoice status.
• Track pending approvals and follow up with internal teams as directed.
• Respond to internal and external inquiries professionally and promptly.
• Communicate clear updates on completed or delayed tasks.
• Follow all internal controls for document handling and AP workflows.
• Report discrepancies or concerns to the Div manager immediately.
• Escalate missing or incomplete documents, questionable invoice details, delays, or requests outside role authority.
• Maintain accuracy, attention to detail, and proactive communication.
• Support team members and contribute to a collaborative work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED