Administrative Clerk
About The Position
United Land Services (ULS) is a leading full-service landscaping company, providing a comprehensive range of commercial landscape installation and maintenance services. Our expertise spans landscape design, maintenance, irrigation systems, hardscapes, fences, and outdoor lighting. We proudly serve diverse properties, from single-family home developments to condominium complexes, commercial buildings, and shopping centers. Join our team as an Administrative Clerk, where you'll play a pivotal role in assisting key team members while contributing to various projects. Your primary responsibilities will encompass data entry, document preparation, and general office support.
Requirements
- High school diploma or equivalent.
- 1 - 2 years of administrative experience.
- Experience in a blue collar environment helpful.
- Familiarity with Aspire Landscape Management Software, Exactix, Supply Pro, or Vendor suite.
- Commitment to representing the company with integrity and professionalism.
- Self-starter with a positive and proactive attitude.
- Basic mathematical skills.
- Strong attention to detail.
- Effective oral and written communication.
- Proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint.
- Ability to troubleshoot basic office technology issues.
- Excellent organizational skills.
- Team player who can also work independently.
- Strict maintenance of confidentiality.
Nice To Haves
- Prior experience in the landscape or construction industry.
Responsibilities
- Compile, update, and maintain company records efficiently.
- Utilize Aspire software to schedule construction and landscaping jobs.
- Collect information from documents and field personnel for landscaping projects.
- Accurately input data into the Aspire landscaping platform.
- Reconcile project totals and hours within the system.
- Perform general clerical tasks like photocopying, scanning, faxing, mail distribution, and filing.
- Perform AR & AP duties.
- Assist branch management with tasks such as drafting correspondence and scheduling meetings.
- Review reports for errors in typing, spelling, punctuation, and grammar.
- May be responsible for picking up and distributing materials.
- Maintain and care for company property and equipment.
- Foster positive working relationships with colleagues, vendors, and customers.
- Meet deadlines without compromising on customer service or quality.
- Promote workplace safety.
- Ensure adherence to all relevant codes, laws, rules, regulations, standards, policies, and procedures.
- Complete training classes and seminars as required by management.
- Perform other assigned duties.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
