Bob – Budget Analyst

City of New York•New York City, NY

1d•Onsite

About The Position

The Division of Bridges is seeking a seasoned professional to support its Expense Procurement and Contract Program. Reporting directly to the Director of Expense Budget, this position will play a key role in managing and tracking the Division’s expense contracts, procurement activities, and associated budget processes. Responsibilities will include but are not limited to: Monitor the Division’s Expense Contract and Procurement programs. Support critical budget activities, such as accrual clearance contract encumbrance, liquidation, fiscal year-end closeout, and rollovers. Assist in identifying and securing funding for unforeseen or emergent needs, track OTPS budget and expense. Ensure proper execution of funding requests, including preparation and submission of budget modifications. Prepare requisitions, contract encumbrances and task order registrations Prepare documents using agency and citywide systems FMS and PASSPort Complete Financials, Budget allocations, and launch PO in PASSPort. Research FMS, the M/WBE directory, NYC requirement contracts, and NYS preferred Source Vendors List to inform procurement decisions. Develop and implement tools and processes for effective budget tracking, monitoring, and analysis. Collaborate with internal DOT units such as Expense Budget, Grants Administration, ACCO, and Fiscal Affairs. Coordinate with internal teams to ensure the efficient and appropriate use of Federal and State grant funds within the Expense Budget. Perform related duties and special projects as assigned.

Requirements

MUST BE SERVING PERMANENTLY IN THE TITLE, OR REACHABLE ON THE CIVIL SERVICE LIST.
A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning.
All candidates must have 2 years of managerial or executive experience.
All candidates must have a four-year high school diploma or its equivalent approved by a State's Department of Education or a recognized accrediting organization.

Nice To Haves

Proficient in FMS2, FMS3, and Passport
Knowledge of the NYC budget process and OTPS tracking
Experience with purchase requisitions and invoice processing
Familiar with NYC procurement rules, M/WBE, and preferred vendors
Skilled in vendor coordination and internal collaboration
Strong in Excel and Microsoft Office tools
Experience with grant-funded budgets and compliance
Excellent organizational, analytical, and communication skills
Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis.

Responsibilities

Monitor the Division’s Expense Contract and Procurement programs.
Support critical budget activities, such as accrual clearance contract encumbrance, liquidation, fiscal year-end closeout, and rollovers.
Assist in identifying and securing funding for unforeseen or emergent needs, track OTPS budget and expense.
Ensure proper execution of funding requests, including preparation and submission of budget modifications.
Prepare requisitions, contract encumbrances and task order registrations.
Prepare documents using agency and citywide systems FMS and PASSPort.
Complete Financials, Budget allocations, and launch PO in PASSPort.
Research FMS, the M/WBE directory, NYC requirement contracts, and NYS preferred Source Vendors List to inform procurement decisions.
Develop and implement tools and processes for effective budget tracking, monitoring, and analysis.
Collaborate with internal DOT units such as Expense Budget, Grants Administration, ACCO, and Fiscal Affairs.
Coordinate with internal teams to ensure the efficient and appropriate use of Federal and State grant funds within the Expense Budget.
Perform related duties and special projects as assigned.