Administrative Business Partner

Rivian • Irvine, CA

1d • Hybrid

About The Position

We are seeking an Administrative Business Partner to support two of Rivian's most senior legal leaders — our Chief Corporate Counsel and our Chief Ethics, Compliance and Privacy Officer — and to bring order, rhythm, and momentum to the teams they lead. Your time will be split between the two, and your judgment about how to allocate it is central to the job.

This role sits at the intersection of executive support, legal operations, and the systems that move Legal's work forward — Google Workspace, Onit, Ironclad, and Box. You will be the connective tissue between these two executives and their partners across Supply Chain & Manufacturing, Real Estate & Construction, Privacy, Finance, and outside counsel, and you will help shape how Legal's platforms, reporting, and workflows fit together to support a function that is scaling quickly.

Requirements

• Bachelor's degree or equivalent practical experience
• 4+ years of experience in an administrative, legal support, or business operations role, preferably in the technology industry and supporting senior leaders in a legal environment
• Advanced Google Workspace skills, particularly Google Sheets and Google Slides, plus demonstrated ability to learn company- and legal-specific platforms
• Familiarity with — or a clear desire to learn — Onit (formerly SimpleLegal) and Ironclad
• Strong organizational, project management, and problem-solving skills with excellent multi-tasking ability
• Highly organized, with proven ability to prioritize under pressure and across competing stakeholders
• Ability to operate with limited day-to-day direction and a consistent "get-it-done" orientation
• Ability to anticipate and accommodate last-minute changes in a fast-moving environment
• Demonstrated experience handling highly sensitive and confidential information, including personally sensitive information (PSI)
• Clear written and verbal communication, with the confidence to ask effective questions and escalate early
• Ability to build trusted working relationships across seniority levels and functions
• Willingness to become a commissioned Notary Public within the first year of employment

Nice To Haves

• Paralegal, legal assistant, or law firm operations background, including candidates seeking to transition from a firm environment into an in-house technology setting
• Experience in high-growth technology, automotive, manufacturing, or EV environments
• Prior experience supporting C-level or General Counsel-level leaders, or supporting two principals simultaneously
• Hands-on experience with Onit or SimpleLegal, Ironclad, Box, or comparable matter management and CLM platforms
• Exposure to real estate, construction, supply chain, or privacy and compliance functions
• Active Notary Public commission

Responsibilities

• Own daily calendar management for the Chief Corporate Counsel and the Chief Ethics, Compliance and Privacy Officer, including scheduling, prioritization, and meeting logistics
• Provide calendar support for Senior Corporate, Real Estate, and Privacy leadership as needed
• Anticipate and absorb last-minute changes, resequencing commitments so that the highest-priority work still lands
• Partner with the Sr. Leadership Administrative Business Partner to resolve competing priorities across the two executives
• Lead and contribute to special projects defined by the Chief Corporate Counsel
• Track Purchase Orders and licenses for the Real Estate & Construction team, including monitoring and submitting PO renewals ahead of expiration
• Interface with staff from governmental agencies and outside counsel offices on administrative and coordination matters
• Prepare meeting summaries and maintain a running record of team accomplishments and commitments
• Manage administrative operations for the Ethics, Compliance and Privacy team
• Support production and completion of the team's AI newsletter, coordinating contributions and timelines
• Provide additional support across the function as scope and experience allow
• Route documents and contracts for signature via Box, Ironclad, and other platforms, tracking status through completion
• Build fluency in Rivian's legal technology stack and serve as a reliable operator within it
• Maintain organized, access-appropriate document structures for both corporate and compliance matters
• Handle privileged and personally sensitive information (including PSI) with consistent discretion
• Draft budget and matter reports from the Onit client matter management platform
• Build and maintain Google Sheets trackers that leadership relies on for status, spend, and follow-through
• Draft reports, letters, and correspondence, and provide proofreading and formatting support
• Prepare Google Slides presentations suitable for team, cross-functional, and executive audiences
• Plan and support team off-sites and team meetings end to end
• Prepare and process expense reports for both executives as needed
• Contribute to an inclusive, welcoming team environment across two organizations

Benefits

• paid vacation
• paid sick leave
• life insurance
• medical insurance
• dental insurance
• vision insurance
• short-term disability insurance
• long-term disability insurance
• 401(k) Plan
• Employee Stock Purchase Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level