Administrative Business Partner, DeepMind

Google•Mountain View, CA

2d•$105,000 - $113,000

About The Position

In this role, you will serve as a critical partner to GDM's leaders and decision-makers, proactively curating an optimal environment and equipping them through skilled expertise, adaptable solutions, and timely support. As part of the Administrative Business Partner team, your focus will be to support up to three leaders by strategically managing day-to-day operational needs and assisting with projects that drive team and company priorities. This position offers the opportunity to grow in a fast-paced, dynamic environment while collaborating with both locally and globally distributed teams. You will be supporting and enabling others, motivated by leader support, and a strong problem-solvers who anticipate needs without guidance. You will be highly organized and adept at managing priorities, capable of efficiently juggling multiple deadlines and tasks while thoughtfully managing expectations. Thriving in this role requires adapting quickly to changing demands and embracing ambiguity. You bring administrative excellence with acute, exceptional attention to detail, alongside strong communication skills, active listening, and a high emotional quotient (EQ). Additionally, you will be building cross-functional relationships and fostering trust. You will collaborate and grow in a team environment while proactively seeking out time-saving solutions and tools. We value curiosity and a dedication to continuous improvement for both yourself and the team; with experience in Google Suite. Artificial intelligence will be one of humanity’s most transformative inventions. At Google DeepMind, we are a pioneering AI lab with exceptional interdisciplinary teams focused on advancing AI development to solve complex global challenges and accelerate high-quality product innovation for billions of users. We use our technologies for widespread public benefit and scientific discovery, ensuring safety and ethics are always our highest priority. We are pushing the boundaries across multiple domains. Our global teams offer diverse learning opportunities and varied career pathways for those driven to achieve exceptional results through collective effort. Individual pay is determined by factors including job-related skills, experience, and relevant education or training.

Requirements

2 years of administrative experience in an international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).

Nice To Haves

4 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.

Responsibilities

Manage complex, multi-time-zone schedules and co-ordinate comprehensive domestic and international travel logistics, including itineraries, visas, and transport.
Build strong relationships with leadership by anticipating needs, prioritizing critical tasks, and proposing solutions to facilitate effective decision-making.
Streamline processes to improve efficiency while managing financial administration, including expense claims, purchase orders, and contracts.
Facilitate productive meetings by preparing agendas and documentation, tracking deliverables, capturing action items, and serving as a primary point of contact for stakeholders across the organization.
Draft team communications and execute seamless internal and external events, ranging from seminars and talks to off-sites and visitor arrangements.