Administrative Business Partner (Technical Leadership Support)

OpenAI • San Francisco, CA

17h • Hybrid

About The Position

The Executive Business Partner will be a proactive and adaptable partner to executives, managing complex scheduling, coordinating projects, and optimizing workflows. This role requires independence, task-level ownership, and a deep understanding of OpenAI’s mission to foster AGI that benefits humanity. The ideal candidate is comfortable with ambiguity, rapidly-evolving business priorities, and can drive best practices to help scale exec and team operations.
This role is based in San Francisco, CA or Washington, DC. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.

Requirements

• 5+ years of experience in an Executive Business Partner, Chief of Staff, or senior executive support role, ideally in a fast-paced, high-growth environment.
• Proven experience supporting multiple senior leaders with complex, highly cross-functional portfolios, including significant external engagement.
• Comfortable operating at the intersection of policy, government affairs, international strategy, legal, and communications, and partnering closely with internal stakeholders across these functions.
• Expert at managing and optimizing extremely high-volume, high-stakes calendars, including external meetings with global partners, policymakers, and senior executives.
• Exceptional attention to detail—not as a personality trait, but as an exercised functional skill (e.g., mastery of project-based tools, tracking near- and long-term deliverables, anticipating dependencies and risks).
• Excellent written and verbal communication skills, with the judgment to tailor messaging appropriately across audiences—from external partners and policymakers to internal executive leadership.
• High degree of professionalism, discretion, and sound judgment, with a strong understanding of when to share information and when to hold it confidentially.
• An independent operator who can prioritize, problem-solve, and execute with minimal direction in a dynamic environment.
• A strong one-team mindset, with a collaborative approach and comfort partnering across Global Affairs and the broader OpenAI organization.
• Highly fluent in Slack, Google Calendar, Docs, Sheets, Gmail, and other modern productivity tools, with a willingness to adopt new systems and workflows.
• Genuine interest in global policy, international affairs, and the responsible development and deployment of AI.
• Comfortable working in a rapidly evolving, often ambiguous environment, and able to maintain clarity, momentum, and calm amid change.

Responsibilities

• Build strong connections within the immediate team and across other departments, becoming a trusted partner to leaders. This includes an understanding of team dynamics, priorities, and stakeholders, facilitating seamless coordination on high-stakes projects.
• Excel in sharing information clearly and efficiently, adapting communication styles for a broad range of audiences.
• Balance the calendars and priorities of multiple leaders, demonstrating prioritization skills and agility in adapting to shifts in priorities, while maintaining accuracy and meeting deadlines.
• Operate with discretion and independence, proactively optimizing processes and flagging risks, while ensuring sensitive information is handled with care.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees