Sr. Administrative Business Partner

Baker Tilly•Irvine, CA

About The Position

Are you interested in joining one of the fastest growing professional services firms in an instrumental role supporting one of the industry’s most successful leaders? If yes, consider joining Baker Tilly (BT) as an Executive Assistant! As one of the fastest growing firms in the nation, BT has the ability to offer you a fulfilling high-level administrative opportunity with flexibility in how and where you get your work done and meaningful relationships with teammates and leadership who truly care about you and your development. Does this describe you? You are a self-starter that is proactive with exceptional organizational skills, superb communication skills who is process oriented and proven to be a quick study. You want to work for a leading professional services firm whose owners have both their clients’ and employees’ best interests in mind and are transparent in their decisions You want to grow professionally and develop your client service and technical skills to build a career with endless opportunities now, for tomorrow

Requirements

High school diploma or equivalent required. Associate Degree preferred.
Minimum of eight (8) to ten (10) years of senior level administrative support.
Ability to work independently with minimal supervision.
Experience working with communication/presentation platforms (WebEx, Teams, Zoom, etc…)
Keen sense of accuracy and attention to detail and ability to follow directions/procedures required.
Ability to work in a fast-paced, time sensitive environment with frequent interruptions.
Demonstrated skills in the areas of time management, communication, interpersonal skills, relationship building, collaboration, and problem solving
Strong leadership, project management, organizational and analytical skills, initiative, adaptability
Microsoft Suite skills
Eligibility to work in the U.S. without sponsorship preferred

Nice To Haves

One (1)+ year(s) of experience providing insert services in a professional services firm preferred

Responsibilities

Be a trusted member of the engagement team providing a wide variety of executive assistance through administrative and general office functions for the executive:
Contact and respond to high ranking individuals on behalf of the executive and attend meetings to take and transcribe meeting minutes; maintaining files of the minute records.
Ensure requests for action or information are relayed to the appropriate person for response.
Composes correspondence from minimal or no notation.
Handles sensitive and confidential information on a regular basis with discretion.
Screen executive’s telephone calls.
Assist with management and special projects.
Maintain the executive’s calendar and travel logistics.
Assist with general office functions.
Opens and distributes mail, schedules and prepares materials for meetings, coordinates collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data.
Maintain paper-based and electronic files.
Maintain and expand knowledge base in area of expertise.
Attend courses to develop and keep skills and knowledge current.
Increase efficiencies, technical ability and interpersonal skills.
Other duties as assigned
Learn and grow from direct on the job coaching and mentoring along with participating in firm wide learning and development programs
Utilize your entrepreneurial skills to network and build strong relationships internally and externally with clients
Enjoy friendships, social activities and team outings that encourage a work-life balance