Administrative Business Partner, Executive Office

Zoox•Foster City, CA

About The Position

Zoox is building the future of transportation. To do that, we’re also building an incredible crew—united by our mission, energized by our values, and driven by our purpose. We are looking to hire an executive assistant to support our executive office, reporting to the CEO's EA. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on dynamic and mission-driven teams. This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity, discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also vital aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.

Requirements

4+ years of executive assistant experience
Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
Excellent written and verbal communication skills
Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
A high level of integrity, discretion in handling confidential information, and professionalism in dealing with senior leaders within the company

Nice To Haves

Comfortable working in a dynamic environment
Sensitivity to handling critical and confidential information
Ability to learn quickly, ask questions, and be solution-oriented
Previous exposure to company boards, public officials, and other senior-level stakeholders
Bachelor's degree

Responsibilities

Scheduling team and cross-functional meetings
Assisting with team off-sites and events
Helping with new hire onboarding
Hands-on meeting scheduling, coordination, and note-taking
Complete administrative tasks, including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
Act as a back-up to other Administrative Business Partners and Executive Assistants as needed.
Serve as a point of contact and liaison for multiple executives and Amazon.