Executive Administrative Partner

Meta•San Francisco, CA

6d•$48 - $70•Onsite

About The Position

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time, onsite, and requires time to be split between our Burlingame, Menlo Park and San Francisco offices five days a week.

Requirements

4+ years of relevant experience providing administrative support to 1 or more executives
4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
4+ years of relevant calendar management and expense report management experience for 1 or more executives
Experience prioritizing multiple projects
Experience with Microsoft Office and Google Suite

Nice To Haves

BA/BS
Experience planning, executing and driving strategic events and offsites at the executive level, including both leadership and larger team offsites
Experience supporting a global (APAC, EMEA, NORAM) team across several timezones
Experience collaborating and partnering closely with other administrative professionals, executives, business leads, and key cross functional partners
Experience maintaining the utmost confidentiality and discretion in all areas of work
Experience in multitasking and changing direction quickly, if needed
Experience partnering with cross-functional partners as well as HR for admin staffing and alignments
Experience driving strategic projects at the executive level
Experience supporting tech functions at a large scale tech company
Experience in prioritizing multiple assignments quickly and with high autonomy
Experience working with external partners

Responsibilities

Coordinate internal and external meetings
Manage complex calendar set-up and movement
Prepare expense reports and purchase requisitions
Coordinate both domestic and international travel arrangements
Organize space planning, strategic offsite events and team all-hands meetings
Build cross-functional relationships between departments
Partner closely with the organizations lead admins
Communicate key team and company updates to admins and cross-functional partners
General office duties as needed