Administrative Business Associate - Department of Psychiatry

NewYork-Presbyterian Hospital

3d • Onsite

About The Position

The Administrative Business Associate provides a shared model of support to multiple leaders for improved efficiencies across administrative activities and project coordination tasks. In this role, you will support clinical, academic, and operational functions within the Department of Psychiatry. You'll aim to optimize time by providing calendar management for meetings, conferences, and appointments, and screen content. You will provide administrative coverage by greeting visitors and responding to inquiries. This role is essential in ensuring smooth day-to-day operations, coordinating across multiple teams, and managing administrative processes that support providers, leadership, and program initiatives. An Administrative Business Associate must have a broad knowledge of hospital and divisional regulations, procedures, and policies. In addition, you will play a strategic role in supporting and managing projects. Key responsibilities include administrative and operational support, financial and payment processing, program and staff coordination, communications and documentation, facilities, supplies and systems and program support and departmental projects.

Requirements

• High School Diploma
• 1-3 years of administrative experience preferably supporting one or more leaders
• Expertise in calendar management, meeting scheduling, and screening of calls / visitors
• Ability to summarize key events, action items, and/or takeaways in brief verbal and/or written format; identify risks / issues and develop proposed mitigation strategies
• Computer proficiency with knowledge of business applications (e.g., Word, Excel, PowerPoint, Outlook), in addition, Zoom, Webex and other virtual platforms
• Ability to analyze organizational and administrative problems
• Excellent written and verbal communication skills, including effective presentation ability
• Strong organizational and multitasking skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Must live within a commutable distance to NYP

Responsibilities

• Administrative and operational support
• Financial and payment processing
• Program and staff coordination
• Communications and documentation
• Facilities, supplies and systems
• Program support and departmental projects
• Calendar management for meetings, conferences, and appointments
• Screening of calls and visitors
• Summarizing key events, action items, and/or takeaways
• Identifying risks/issues and developing proposed mitigation strategies

Benefits

• Comprehensive and competitive benefits that support you and your family in every aspect of life
• Amazing compensation packages start with competitive base pay and include recognition for your experience, education, and licensure
• Amazing benefits
• Countless opportunities for personal and professional growth
• Dynamic environment that embraces every person

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED