Administrative Asst

Liberty Lift Solutions•Victoria, TX

7d•Onsite

About The Position

Liberty Lift Solutions, LLC is a growing oilfield company looking for an extremely motivated administrative assistant to join our team. This candidate must be able to work in a fast-paced environment based out of our Victoria, TX office. This position will play an important role in the day-to-day operations and will work closely with the other administrative team members, field supervisors and management. Tasks are computer-intensive, requiring strong attention to detail, strong computer skills, and excellent communication.

Requirements

Must have 2+ years’ invoicing experience - Oil and Gas Industry preferred
Must be able to communicate effectively & professionally with all team members
Must be highly organized and manage time effectively with minimal supervision
Ability to learn new online operating systems required to perform the tasks associated with the job
Possess excellent organizational skills and must be self-motivated
Proficiency in using Outlook (E-mail), attaching files, forwarding, corresponding timely in a professional and courteous manner
Proficiency in Microsoft office, Excel, Word, Outlook etc.
Duties associated with this position are subject to change, candidates need to be adaptable and willing to accomplish additional tasks should they arise
A valid Driver’s License is required
Qualified to work in the US

Nice To Haves

Oil and Gas Industry preferred

Responsibilities

Accurately invoice large volumes of invoices monthly
Obtain required information to accurately process field tickets
Work closely with team members to get resolutions on missing information
Daily follow up on approvals or missing data
Strictly adhere to month end deadlines for AR processing
Accurately maintain electronic files so they remain updated and easily accessible
Accurately submit invoices to the customer for payment
Reconcile AR Collections report on a weekly basis
Actively prepare for & participate in AR collection calls
Maintain up to date pricing for customers
Maintain customer required databases
Enter purchase orders, receive
Enter transfer orders, receive
Enter job orders
Assist with inventory
Filing
Assist in various tasks as requested by team members and management
Answer the phone to take messages or redirect calls to appropriate colleagues
Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.