Administrative Associate

Victor Careers•Chico, CA

5d•Hybrid

About The Position

Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned. This role involves maintaining accurate data entry, providing phone coverage, managing an effective filing system, and monitoring office supplies. The associate will communicate effectively with site personnel, assist with administrative functions of intakes and client files, and identify areas for improvement in administrative processes. Additional responsibilities may include managing site needs, providing on-site technical support, processing payroll, managing psychiatric department needs, supporting HR needs, and performing administrative functions for the Administrative Office. The position also includes completing other assigned duties.

Requirements

Must possess a High School Diploma or general education degree (GED).
Must have six months of previous administrative support experience in a similar role.
Effective verbal and written communication skills.
Proficient in all Microsoft products.
Must possess a valid California driver's license, personal automobile insurance and driving record that meets the standards outlined in the Agency’s Policy: Motor Vehicle Operating Standards.
Must be physically and mentally fit in accordance with the Agency’s Policy: Physical Fitness Standards and Examinations.
Must be willing to complete a Tuberculosis (TB) test and drug screening test.
Must complete a personal background investigation conducted by the State of California.
Must be willing to work within a culturally integrated workplace and be willing to respect human differences based upon protected classes as defined by state, federal and local laws, or any other condition that distinguishes people from one another.

Responsibilities

Provides general administrative support including: Maintaining complete and accurate data entry within established timelines, Providing effective phone coverage, Maintaining an effective filing system, and Monitoring and maintaining office supplies.
Communicates effectively with appropriate site personnel in a professional manner regarding assigned tasks that integrate with site processes.
Assists with administrative functions of intakes, completing paperwork and assisting with client files.
Identifies areas of improvement to maintain excellence in the administrative processes and makes suggestions to Administrative Supervisor.
Performs additional responsibilities as assigned and if applicable to the site as follows: A) Manage site needs. B) On-site technical support to all staff. C) Processes payroll. D) Manages psychiatric department needs. E) Support HR needs. F) Administrative functions (if assigned to Administrative Office)
Completes other duties as assigned.