Administrative Associate

HB Wealth • Atlanta, GA

1d • Onsite

About The Position

HB Wealth (“HB”) is a national, independent, fee-only wealth management firm headquartered in Atlanta, GA, with additional offices in Palm Beach Gardens and Tampa, FL; Alpharetta, Augusta, and Sandy Springs, GA; Towson and Columbia, MD; Charlotte, NC; Columbia and Greenville, SC; and Nashville, TN. Founded in 1899, HB provides wealth advisory services, investment management, and family office services to primarily high-net-worth individuals, families, and institutions. With over $29 billion in assets under management as of October 31, 2025, our team collaborates across all locations to deliver The Fiduciary Standard, Elevated—bringing unwavering financial peace of mind to the clients we are privileged to serve. At HB Wealth, we foster a healthy, collaborative work environment where every team member is respected and valued. We look for talented individuals who are passionate about learning, growing, sharing ideas, and making a meaningful impact for our clients. HB is seeking a front desk Administrative Associate in our Atlanta office who will help ensure smooth day-to-day operations while supporting advisors, operations staff, and occasionally clients. This role manages a variety of administrative and operational tasks while maintaining a professional and welcoming environment for clients and visitors.

Requirements

• Be in office 5 days a week to cover the front desk
• Demonstrate excellent oral and written communication skills
• Maintain professional and effective phone communication etiquette
• Actively listen and respond thoughtfully to colleagues and clients
• Stay highly organized with exceptional attention to detail and strong follow-through
• Bring a positive attitude and strong work ethic to daily responsibilities
• Build strong interpersonal relationships and partner effectively within a team to earn the trust and confidence of colleagues
• Learn quickly and show eagerness to develop new skills and knowledge
• Ability to successfully pass criminal background / credit check required

Nice To Haves

• AA degree preferred
• Proficient with multi-line phone system
• Accurate and efficient scheduling skills
• Highly proficient with the Microsoft Office Suite
• Experience with applicant tracking systems a plus

Responsibilities

• Serves as the first face of HB Wealth, welcoming employees, clients, candidates, and guests at the main HQ reception desk
• Welcome guests and clients who arrive for meetings
• Answer calls and manage general inquires
• Manage calendars, schedule meetings, and coordinate travel arrangements for advisors and leadership
• Prepare correspondence, reports, presentations, and meeting materials
• Process courier shipments
• Order gifts or send cards for client celebrations
• Maintain organized recordkeeping and filing systems
• Schedule internal and external meetings
• Prepare conference rooms for meetings
• Arrange for refreshments and food for meetings
• Handle various administrative requests from colleagues
• Other administrative duties as assigned

Benefits

• Competitive PTO/Holiday policy
• 401k match
• 1st day eligible benefits offering; medical, dental, vision, telemed, disability, + Paid Maternity/Paternity leave
• Fun and welcoming office environment with monthly and quarterly events
• Cell phone stipend
• EPP

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree