Administrative Associate

Worcester Polytechnic Institute•Worcester, MA

1d•$21 - $24•Onsite

About The Position

Serves as a primary person responsible for supporting the chemistry and biochemistry department undergraduate program administration. Tasks include coordinating student services and ensuring the smooth operation of academic and administrative processes.

Requirements

High School diploma
3-5 years of experience

Responsibilities

Serve as the primary point of contact for undergraduate students, addressing inquiries and providing guidance.
Perform routine clerical duties, including sort/distribute mail and handle incoming and outgoing mail deliveries and packages, sign and notify recipients, maintain office equipment and supplies.
Work closely with faculty, staff and department head to ensure effective communication and implementation of academic policies, program requirements, and administrative procedures.
Maintain accurate and up-to-date student records, including admissions, enrollment, and graduation documentation, compile syllabi quarterly, prepare & distribute Senior Exit Surveys.
Prepare and process various forms and reports related to student progress and program statistics to support program evaluation, accreditation, and decision-making.
Coordinate and schedule meetings, make room reservations, draft and disseminate communications to students, faculty, and staff regarding important deadlines, program updates, new opportunities, and policy changes.
Support the planning and execution of undergraduate academic and social events, such as the Undergraduate Research Project Showcase (URPS), CBC Open Houses, undergraduate socials, and graduation ceremonies.
Maintain and update Department Website, Department TV, Email Lists, Instagram, LinkedIn and other social media platforms.
Performs all other duties and responsibilities as assigned or directed by the supervisor